Creating asset account groups

  1. Select Financials > Asset Accounting > Asset System Setup > Account Groups.
  2. Click Create.
  3. Specify this information:
    Company
    Select a company number.
    Asset Account Group
    Specify the alphanumeric account group number and description to assign to an account group.
  4. In the Accounts section, specify this information:
    Clearing
    Specify the clearing account for the asset. If you plan to interface transactions from Payables and Project Ledger, then you must specify a clearing account for the account group. The clearing account that is specified must be the same one that is used in Payables and Project Ledger when assets are interfaced.

    If you use the account group for a leased asset, then the lease debt account is substituted for the clearing account. You can use the same account group for a purchased asset or for a leased asset without changing the clearing account. The clearing subaccount must be zero balance at the end of each accounting period. To define account groups for asset-class assets, accounts must match the accumulated depreciation account for the type that is associated with the asset class.

    Proceeds
    Specify the proceeds account. The proceeds posting account is a cash or clearing account. Use it to record cash or other items of value that are received when an asset is sold or traded.

    If the asset sales transactions are processed through Receivables or Cash, then specify a clearing account that matches the clearing account for Receivables or Asset Accounting.

    Expense
    Specify the expense account. The expense account is the account that is used by Asset Accounting to post selling costs, such as the advertising expense of the disposed asset.
    Gain
    Specify the gain account. The gain accounts are used to record the system-generated gains when assets are retired.
    Loss
    Specify the loss account. The loss accounts are used to record the system-generated loss when assets are retired.
    Deferred gain
    Specify the deferred gain account. Use the deferred gain account when the asset disposal is part of a like-kind exchange. The account records the preliminary gain that is calculated by Asset Accounting as a liability instead of other income.
    Deferred loss
    Specify the deferred loss account. You can use the deferred loss account when the asset disposal is part of a like-kind exchange. The account records the preliminary loss that is calculated by Asset Accounting as an asset instead of an expense.
    Revalue surplus
    Select the account to post any gain resulting from the asset revaluation process.
    Revalue loss
    Select the account to post any loss resulting from the asset revaluation process.
    Revalue reserve
    Select the account to post any reserve resulting from the asset revaluation process.
    Revalue amortization
    Select the account to post any amortization resulting from the asset revaluation process.
    Impairment loss
    Select the account to post any loss resulting from the asset impairment process.
    Accumulated impairment loss
    Select the account to post accumulated losses resulting from the asset impairment process.
    Impairment amortization
    Select the account to post any amortization resulting from the asset impairment process.
  5. Click Save.