Creating match process levels

Set up a process level for a Match company to enable the fields to default onto match transactions at a lower level than the company.

  1. Select Match Companies.
  2. Open a match company.
  3. On the Process Levels tab, click Create.
  4. Specify a Process Level name, Description, and select the Default Process Level check box to make this the default process level.
  5. On the Main tab, specify this information:
    Pay Group
    Select a pay group to assign to the process level. A pay group is used for processing accounts payable payments. If this field is blank, the pay group that is assigned to the company is used.
    Address
    Specify the Country and Type of address for the process level.
  6. On the Codes tab, specify this information:
    You can define and maintain optional accounts payable processing codes for the company and assign a default cash code. The process level uses the accounts payable processing codes that are assigned to the company unless you override them in this tab. You can assign different codes to a process level, then define additional accounts payable codes. See the Payables User Guide.
    Cash Code
    The cash code that is assigned to the process level represents a bank account. If this field is blank, then the cash code that is assigned to the company or the pay group is the default value.
    Invoice Accrual Code
    Specify a code to use as a default value on an invoice during entry. If this field is blank, the code that is assigned to the company is used.
    Discount Code
    This code is assigned to the process level. It is used as a default value for an invoice during entry. If this field is blank then the discount code that is assigned to the company is used.
    Income Withholding Code
    This field is used as a default value for an income withholding accrual account to an invoice during entry. It is used to track reportable withholding for a vendor. If this field is blank, then the income withholding code that is assigned to the company is used.
    Secondary Withholding Codes
    Specify codes for secondary withholding.
    Retainage Accrual Code
    This is the default accrual code of invoices, payments, and distributions for vendor contracts with retainage. If specified on the process level, this overrides the retainage accrual code at the company level.
    Invoice Routing Category
    Specify the invoice routing category for the process level.
    Distribution Code
    This creates expense distributions or expense distribution shells for invoices or to split an invoice distribution into multiple distributions.
  7. On the Accounts tab, specify this information:
    Purchase Order Receipt Accrual
    This field is used as a temporary holding account. It is used to track the amount of inventory, non-stock, and special items that have been received but not yet invoiced.
    Item Cost Variance Suspense
    This is a temporary holding account. It is used to offset a cost difference between the invoice unit cost and receipt unit cost for an inventory item. This transaction is passed to Inventory Control for posting. Used with detail match. Used for inventory items only.
    Invoice Tolerance
    The posting account for differences between the invoice and the receipt at the invoice match level and detail match for specific situations.
    Receipt Write Off
    This account is used to write off old receipts for non-inventory items that cannot be matched.
    Match Write Off
    This account is used to write off amounts that you have paid for goods that you do not expect to receive. It is also used for goods that were written off when receipts are adjusted.
    Matched Not Received
    This temporary holding account is used to post amounts that you have paid for goods but have not yet received. Used for inventory items only.
    Inventory Receipt Archival
    This is the posting account used to post amounts for items that meet this criteria:
    • you paid for but do not expect to receive
    • you received but do not expect to pay for
    AOC Differences
    This account is used to post add-on charge differences when the invoice add-on charge is greater than the receipt/purchase order add-on charge. This is used for both miscellaneous and non-landed add-on charges when you perform detail-level matching.

    This field is only valid if you are using Match Add-On Cost.

    Match Prepay Differences
    This is the account that is used to post match prepay differences for Invoice Level match transactions. Discrepancies for prepaid Detail Level match transactions are posted to the Item Cost Variance Suspense account or the Item Expense account.

    This differences account also includes transactions that are closed after you run Prepaid Invoice Not Received.

    Underbill Write Off
    This account is used under two circumstances. During an Invoice Level match, this account is used when the invoice amount is less than the receipt amount. Open Receipt Archive posts to this account if there is no invoice for a receipt or if the invoice amount is less than the receipt amount.

    This account supersedes the Inventory Receipt Archival account.

    Item Detail Account
    Specify an item detail account.
    Recharge Expense
    Specify a recharge expense.
  8. Click Save.