Creating payables process levels
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Select .
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Click Create.
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Click the image icon and select Browse.
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Select an image to upload.
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Specify this information:
- Company
- Select a Payables company for the process
level.
- Process Level
- Specify the process level.
- Name
- Specify a name for the process
level.
- Default Process Level
- Select this check box if this is the
default process level. A company can only have one default process
level.
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On the Main tab, specify this information:
- Pay Group
- Assign a pay group to the process level. A
pay group is used to process payments.
- Bill To Only
- Select this check box if the pay group is
used as bill to only.
- Country/Jurisdiction
- Select the location of the
company.
- Type
- Select the address type for the
company.
- Latitude
- Specify the latitude of the
location.
- Longitude
- Specify the longitude of the
location.
- Altitude
- Specify the altitude of the
location.
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On the Codes tab, specify this information:
- Cash Code
- Select a cash code to use at this process
level. This value represents a bank account. If this field is blank,
then the cash code that is assigned to the company or the pay group
is the default for invoices.
- Invoice Accrual Code
- Select an invoice accrual code. This value
is the default when a global ledger accrual account is added to an
invoice when an invoice is created. If this field is blank, then the
invoice accrual code that is a assigned to the company is
used.
- Discount Code
- Select a discount code. If this field is
blank, then the discount code for the company is used.
- Income Withholding Code
- Select an income withholding code. When an
invoice is created, this value is the default when an income
withholding accrual account is added to an invoice. It is used to
track reportable withholding for a vendor. If this field is blank,
then the income withholding code for the company is
used.
- Secondary Withholding Codes
- Select up to three secondary withholding
codes. These values represent global ledger income withholding
accrual accounts. These are used to accrue secondary withholding for
vendors.
- Retainage Accrual Code
- Select the default accrual code for
invoices, payments, and distributions for vendor contracts with
retainage. This value overrides the retainage accrual code at the
company level.
- Invoice Routing Category
- Select the invoice routing category for the
process level.
- Tax Code
- Select a tax code.
- Distribution Code
- Select a user-defined code that is used to
automatically create expense distributions or shells for invoices.
Distribution codes also are used to split an invoice distribution
into multiple distributions.
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On the Accounts tab, specify this information for distribution
accounts that are associated with this process level:
- Purchase Order Receipt
Accrual
- Select the purchase order accrual
dimensions. This account is used as a suspense account for invoiced
items and as a posting account for the Received, Not Invoiced Report.
- Item Cost Variance Suspense
- Select the item cost variance suspense
account. This is the posting account for cost differences between
the purchase order and the receipt.
- Invoice Tolerance
- Select the tolerance offset
account.
- Receipt Write Off
- Select the receipt write-off
account.
- Match Write Off
- Select the match write off
account.
- Matched Not Received
- Select the matched not received account.
This is for invoices that match without receipts.
- Inventory Receipt Archival
- Select the inventory receipt archival
account. This is the posting account for post amounts for inventory
for which you have been paid but do not expect to
receive.
- Match Prepay Differences
- Select the match prepay differences account.
- Add On Charge Difference
- Select the AOC differences account. This is
used when the invoice add on charge is greater than the receipt add
on charge for both landed and non-landed add on
charges.
- Underbill Write Off
- Select the underbill write off account.
This is used when the invoice amount is less than the receipt
amount.
- Item Detail Account
- Select the item detail
account.
- Recharge Expense
- Select the recharge expense
account.
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Click Save.