Creating chart hierarchies

The chart hierarchy provides headers and account containers for the sections that are included in your financial reports. You can manually create the hierarchy, or you can upload the hierarchy and its associated accounts and sub accounts from a spreadsheet. These steps describe the manual process.

  1. Select Financials > Global Ledger > Setup > Finance Enterprise Group > Maintenance.
  2. Open the finance enterprise group and click the Chart tab.
  3. Open a chart and click the Hierarchy tab.
  4. Click Create.
  5. Specify a Summary Account name and Description.
    Note: When you create a summary account, the system automatically adds the structure number and an underscore to the beginning of the summary account name to allow it to be used in multiple structures. For example, if you name the summary account "ASSETS" the system saves it as "1_ASSETS" in the first structure created.

    This reduces the allowed number of characters for the summary name. If you enter a summary name that takes the entire available field size, the system removes characters at the end of the summary name value when prepending the structure number.

  6. Specify this information:
    New Display Order
    To change the current display order, specify the new display order number. After saving, this becomes the display order.
    Chart Section
    Select the chart section to which the summary account belongs.
    Account Type
    Select the account type. An account type must be valid for the chart section.
    Effective Date
    You can specify the date that the account becomes effective. If this field is blank, then the current date is used.
    Future Changes
    This is a read-only field. This check box will be selected when there are future changes for the summary account.
    Translation Code
    Select the translation code.
    Note: This field is displayed only if the Currency Revaluation And Translation check box is selected during finance enterprise group setup.
    Revalue
    Select this check box to have the transactions associated with this summary account revalued.
    Note: This field is displayed only if the Currency Revaluation And Translation check box is selected during finance enterprise group setup.
    Xbrl tag
    If your finance enterprise group uses the eXtensible Business Reporting Language (XBRL), then you can specify an XBRL tag for the account.
  7. Click Save.
  8. After saving the summary account, new fields are displayed. The default value of the Display Account field is the Summary Account name that you specified. Specify a new name to change the displayed name of the account. The Summary Account field cannot be changed.
  9. The option to specify Summary Chart Account Maintenance is available. Using this feature, you can select a business class group if you want posting records that meet the criteria to automatically become children of the summary account.
  10. If you use budget edit, you can specify a Budget Identifier to assign to the summary account. The identifiers are used in budget edit templates.
  11. If you create a balance sheet summary account, the option to specify a Close To Account is available. Use this to define that account to which the balance will be moved when the year is closed.
  12. If you use multiple currencies, you can select the Currency Account tab to override the unrealized gain loss accounts or the translation gain loss accounts. The default value is the system-defined unrealized gain loss and translation gain loss accounts. This tab is displayed only if the Currency Revaluation And Translation check box is selected during finance enterprise group setup.