Creating project interface controls

  1. Select Conversion And Interfaces > Project Interface Control.
  2. Click Create.
  3. Select a Company and a Project.
  4. Specify this information:
    Transaction Qualifier
    Select a custom group of GLTransactionDetail records.
    Asset Currency
    Specify the currency for the asset if the project type is Summary.
    Work In Process Account
    Specify account information to which the work-in-process transactions are posted. This field is used when the Append check box or the Add To Basis check box is selected in the Adjustment Details section.
    Asset Clearing Account
    Specify an account information to which the asset clearing transaction is posted. This field is used when the Append check box or the Add To Basis check box is selected in the Adjustment Details section.
  5. On the Asset Defaults tab, specify this information:
    Asset Template
    Select an asset template. Asset templates are used to provide the default information that is assigned to the asset.
    Asset Description
    Provide a description for the asset.
    Hold Asset
    Select this check box to add a hold on the resulting asset interface record. The hold must be removed from the interface record before it can interface into Asset Accounting.
    Item Quantity
    Optionally, specify the quantity for the asset item.
    Tag Number
    Optionally, specify a tag number for the asset.
    Combine
    Specify a combine code to assign to the resulting asset interface records. This field is used to combine interface records into a single asset if they contain the same combine code.
    Asset Group
    Optionally, select an asset group.
    Asset Location
    Optionally, select an override location for the record. Locations represent where an asset is physically located. Locations are used to report asset information.
    Asset Division
    Optionally, select an override division for the record. Divisions can be used for asset reporting.
  6. On the Item Detail tab, specify this information:
    Item Number
    Specify the item number.
    Item Number/Description
    Provide a description.
    Purchase Date
    Select the purchase date of the asset. The purchase date can be different from the in-service dates for the depreciation books.
    In Service Date
    Select the in-service date for the asset. If this field is blank, then the purchase date is used.
    Item Tax
    Specify a tax amount to assign to the item interface record.
    Model Number
    Specify the model number of the asset item.
    Serial Number
    Specify the serial number of the asset item.
  7. On the Adjustment Detail tab, specify this information:
    Append
    Select this check box to append the resulting interface records to an asset or an asset item. If the asset is not selected in the Append To Asset or the Append Asset Item field, then the interfaced records are used to create a new asset.
    Append To Asset
    If the asset is not selected, then records are created in the Asset Interface file when the Project Capitalization and Repair Interface is run. When these interface records are used to create an asset, the resulting asset number is automatically assigned.

    When an asset is selected or automatically assigned in this field, records that are interfaced to Asset Accounting are appended to the asset as adjustments. The Asset Item Adjustment records can be viewed and maintained as Asset Item Interface Adjustment records.

    Append To Asset Item
    Specify the asset item to which you will add the value of the asset interface record. This adjustment will increase the book value by the asset interface record and provide a compute option to process the asset book.
    Add To Basis
    When this check box is selected, the interfaced records is added to the basis of the asset.
    Compute Depreciation
    Select this check box to trigger the depreciation calculation when an existing asset is adjusted.
    Add To Item Quantity
    Select this option to add the records to the item quantity.
  8. Click Save.