Creating assets

Use this procedure to manually add individual assets to the Asset Accounting application. Define the required data for each asset or use an addition template to fill in some of the fields.
  1. Select Manage Assets.
  2. On the Assets tab, click Create.
  3. Specify this information:
    Asset Description
    For a new asset, specify an asset description. If this field is blank, then the template description is used.
    Tag Number
    Specify a tag number as an additional identifier for the asset.
    Lease Company
    Select the name of the lessor company to which the lease is associated.
    Lease
    Select the name of the lease to create an asset.
    Asset Company
    Select the name of the asset company to which the asset is assigned. If this field is blank, then the lease company is the default.
    Category
    Select an asset category. For an operating lease, the category must be Non Depreciable.
  4. On the Main tab, specify this information:
    Reference 1 and 2
    Specify up to two references for the asset.
  5. In the Asset Accounts section, specify this information:
    Type/Subtype
    Specify the type and subtype of the asset account.
    Account Group
    Select the account group that identifies the Global Ledger accounts that are used to create journal entries when assets are processed.
    Asset Group
    Select the name of an asset group for the asset. If the asset group does not exist, then it is created.
    Asset Dimension Group
    Select the dimension group for the asset.
    Projects
    Select a project to post the depreciation expense. Specify a project in this field to override the project that is defined on the asset type.
    Default Transaction Dimensions
    Specify the account information in the default transaction dimensions.
  6. In the Location And Processing Options section, specify this information:
    Location
    Select a new or different location for the asset. If you track the asset in physical inventory, then this field is required.
    Division
    Select a new or different division for the asset.
    Owner
    Select the name of the person who is responsible for keeping track of the asset in physical inventory.
    Currency Table
    Select a currency table. The currency table is the default from the associated company system closing control or from the Global Ledger company record.
    Currency
    Select the lease currency of the asset. The lease and asset currencies must match.
    Latitude
    Specify the latitude of the location.
    Longitude
    Specify the longitude of the location.
    Altitude
    Specify the altitude of the location.
    Simulated
    Select this check box if the asset is simulated. You can override the simulated status of the asset. This field indicates whether the asset is a simulated record or an imitative representation.
    Note: Simulated assets can either be included or excluded in a depreciation report. See Asset standard application reports and lists.
    Inventory
    Select this check box if the asset is in physical inventory. This value is the default from the asset type and is overridden when the asset is created.
    Work In Process
    Select this check box if the asset is considered work-in-process. If this field is blank, then the work-in-process status of the template is the default.
    Tax Exempt
    Select this check box if the asset is tax exempt. If this field is blank, then the tax exempt status of the template is the default.
    Used
    Select this check box if the asset is used. If this field is blank, then the value that is assigned to this field in the template is the default.
  7. Click Save.
    The Items, Books, Journal Entries, Repairs, and the Comments tabs are available.