Payables

Mark as Paid Action: FSM does not currently have the functionality to reverse an invoice, or a credit note that was marked as paid.

Reopen Mark as Paid action was added. This change reverses any posting created by the Mark as Paid action.

You can now select Reopen Mark as Paid if you want to reverse the Mark as Paid action.

1. Create an invoice.
2. Select Mark as Paid.
3. Confirm status is set to Historical.
4. Select Reopen Mark as Paid action.
5. Confirm status is set back to Released.
6. Verify invoice distributions.

JR-3528195

Ability to enter original invoice number to Credit memo before Invoice is released.

Code was added for Invoices to be applied to Credit Memos.

Invoices can be applied to Credit Memos.

1. Create a Credit Memo and release it.
2. Create an invoice.
3. On the Credit Memo, select Apply An Invoice To This Credit.
4. Specify the Invoice Number or Select Invoice ID, the Applied Amount, and submit.
5. Verify that the invoice is displayed on the Applied Invoice tab.

JR-3542376

The Payables invoice approval IPA flow must be modified by an IPA programmer to send an email to the approver or send a reminder email, or both

Notifications are sent when an invoice has been escalated and when invoices have been approved

Invoices that have been escalated can now be specified on email notifications. After invoices have been approved, users can now be notified.

Setup Instructions

1. Sign in as Process Server Administrator and select Process Definitions > Application Defined Processes.
2. Set the process from InvoiceApproval to InvoiceApproval_V2.

   This action changes how the invoice IPD functions.

3. Sign in as Application Administrator and select Financials > Payables > Payables Setup > Finance Resources.
4. On the List tab, click Create and select your information in the Employee field.
5. In the Payables Invoice Automation Email Notifications section, select the Invoice Submitted For My Approval and My Invoice Approved check boxes.
6. Click Save.
7. Go to Financials > Payables > Payables Setup > Invoice Approval Setup > Invoice Approval Codes.
8. Set up an invoice approval code with multiple approval levels. The first approver level must not be the user creating the invoice.

   After setting up, the invoice can be escalated and the email on the invoice can be approved.

9. Go to Invoice Routing Rules to set how many days until the escalation email is sent.
10. Go to Financials > Payables > Payables Setup > Vendor Groups and create or select a vendor group.
11. On the Payables Invoice Approval tab, you can set the approved and escalated email subject lines and contents and you can select the Include All Related Documents check box.

Escalation Email

1. Sign in as Application Administrator and select Financials > Payables > Payables Processing > Manage Invoices.
2. Create an invoice. Apply the invoice approval code with the invoice approval level set with the escalation days specified in the Invoice Routing Rules.
3. The invoice should sit in the lower approval level for the days designated under the escalation settings.
4. The invoice will be escalated after the days set under the approval level.
5. Verify that an email is received and the subject shows that the invoice for the vendor has been submitted for your approval, with the Invoice and Vendor fields specified. The email content should show that the invoice has been escalated. Otherwise, the subject and content are different based on the Vendor Group setup.

Invoice Approval Email

1. Sign in as Application Administrator and select Financials > Payables > Payables Processing > Manage Invoices.
2. Create an invoice. Apply the invoice approval code with the invoice approval setup.
3. When the invoice is approved, the person who created the invoice will be notified through email.
4. Verify that the email subject shows that the invoice for the vendor has been submitted for your approval, with the Invoice and Vendor fields specified. Otherwise, the subject and content are different based on the Vendor Group setup.
5. Check if attachments to the invoice have been included and if the check box has been added.

JR-3262631

1099 Tape Output File, T record, change of Vendor Software name and address

An update is required in Name and Address for 1099 Tape Output File T Record.

The changes were made in the AP146WS java file, updating the Name and Address fields as provided.

1. Create a Reportable Income Setup and add a company.
2. Run 1099 Tape Creation with the same reportable income group and observe the address in the 1099 tape output files.
3. In the output file, the T record should show the updated name and address details.

JR-3265232