Payables

This section contains enhancements in Financials and Supply Management.

Payables Spend not allowing to enter amount as AP271 did - government requirement

Vendor Payment Report was created to show payments for specific criteria replacing the AP271-Government required.

Vendor Payment Report is available in process tax documents. You can set specific criteria, such as vendor total minimum, to generate a report of payments to vendors.

  1. Sign in as Application Administrator and select Financials > Payables> Payables Processing > Process Tax Documents > Vendor Payment Report.
  2. On the upper right, select the Create Vendor Payment Report.
  3. Set search criteria, ensuring that values are selected in these fields: Vendor group, invoice currency, and payment date range.
  4. Save the report.
  5. Click Run Vendor Spend Report. The status of Processing is displayed.
  6. Verify that the report shows the vendor payments and that the status is changed to completed.
  7. Select a row in the vendor payments report details for more information about the payment.
  8. Update a part of the search criteria and save.
  9. The status of Parameters Modified is displayed.

JR-3263362

Payables, Invoice Data Archival report, separate counts for distributions and tax details

On the Invoice Data Archival report in Payables, separate counts for distributions and tax details.

Added separate counts for distributions and tax details and changed the label to Number of invoices in the report.

  1. Run the Invoice Data Archival report.
  2. Verify that the label in the report is Number of invoices instead of No of invoices.
  3. Verify that you can see separate counts for distributions and tax details records.

JR-3257795

Payables Credits can only be applied after release

Payables Credits can be applied during an interface.

  1. Create a Credit Memo and release it.
  2. Create an invoice.
  3. On the invoice, select Apply A Credit To This Invoice.
  4. Specify the Credit Invoice Number or Select Credit ID, the Applied Amount, and submit.
  5. Verify that the credit is displayed on the Applied Credit tab.
  6. Change the Invoice Amounts and select Edit.
  7. Verify that the warning, Invoice has credits applied. You must unapply credits to change the amount.

JR-3257922

Allow Add On Charge information to be entered on Supplier Created Invoices

Suppliers who are entering Supplier created invoices can now enter add on charge information from the purchase order, as well as ad hoc add on charges (optionally).

Security changes for the following:

  • IEFINCommonViewInformation_ST
  • APBasicInvoiceProcessing_ST
  • SupplierOrderMgmtInvoiceCreate_ST
  1. In the Supplier records, select Allow Supplier To Enter Charges Not On Purchase Order in the Supplier Created Invoices section.
  2. Create a Purchase Order with Misc, Spread, and Line AOCs and release.
  3. Receive against the Purchase Order.
  4. Sign in to Supplier Portal as the Supplier.
  5. Navigate to Order Management > Create Invoices and create an Invoice for the Purchase Order just created.
  6. Navigate to the Add On Charges tab. Update the costs on Add On Charges from the PO as necessary. Ad Hoc Add On Charges can be added if not on the PO.
  7. Submit the Invoice.
  8. View the Invoice in Manage Invoices. If Ad Hoc Add On Charges were created they must be converted to Misc or Spread add on charges while processing the Invoice.

JR-3257459