Viewing and maintaining supplier and vendor compare records

Use this procedure to review the differences between supplier and vendor records. You can use this to clean up discrepancies.

  1. Sign in as Buyer or Sourcing Manager.
  2. Select Manage Suppliers > View Supplier and Vendor Compare Results.
  3. Select a supplier and vendor record and click Compare Supplier And Vendor. After the action is run, refresh the Supplier And Vendor page to view the new set of records.

    All of the Suppliers with differences are displayed at the top of the list, and the details for each supplier on the bottom. The detail section is sorted by record type.

Optional. Maintaining the supplier and vendor compare records

There are many ways to clean up the lists:

  • Delete the record from the Supplier and Vendor Compare list.

    If you do not want to deal with a difference at this time, you can delete a record. If the record is deleted at the supplier header level, then all detail records are deleted. Deleting records from compare does not delete the supplier record. The next time the set action is run, these records are displayed.

  • You can access supplier records from Manage Suppliers to update company or vendor information at the source.

    From there you can update other information such as: Supplier Contact/Vendor Location, Diversity Code, and Certification Code. The next time the Compare Supplier And Vendor set action is run, these detail records are not displayed.

  • Use Supplier Value or Use Vendor Value in the supplier header or Compare Details section.

    If you perform an action at detail level, then that particular field or record is updated. If you perform the action at header level, then all of the detail records are updated. If all of the detail records cannot be updated, then an error message is displayed.

    All fields that can be updated without error are updated and deleted from Supplier and Vendor Compare.

    Note: 

    If you select Use Supplier Values, be aware that updates will occur in Payables. Some differences cannot be updated automatically from Supplier And Vendor Compare and must by updated manually. For example,

    • If the contact name is different: Contact name cannot be updated from vendor to supplier because the name exists in two fields on the supplier side and one field on vendor. Those two fields are first name and last name. One field cannot automatically be converted to two fields on the supplier side.
    • If the GLN is different: Both vendor and supplier have values, and you want to update from supplier to vendor. You must first delete the GLN vendor relationship.