Purchase order issue methods
An issue method is defined on each purchase order. If you do not specify an issue method, then the value that is defined on theVendor or Purchase From fields is used. If there is no issue method on the Vendor or Purchase From fields, then the paper method is used.
- Original and revised purchase orders
You can specify issue methods for original and revised purchase orders. For example, you can use EDI for original purchase orders and paper for all purchase order revisions. For EDI, you can assign EDI numbers for the original purchase order and the revised purchase order.
- Issue methods for purchase orders
- Fax
Issuing purchase orders by fax can directly fax the orders to your vendors. The purchase orders are saved in the designated directory and transmitted by fax using an eFax agent.
- Paper
Issuing purchase orders by printing and mailing it.
- EDI
Electronic Data Interchange (EDI) is a method of electronically transmitting data. For example, you can use EDI to transmit purchase orders, advance ship notices, and invoices.
If a vendor has the correct EDI capability, then you can directly transmit an EDI purchase order from your purchasing department to the vendor.
- Do not
print
Issuing with this issue method is used when a purchase is handled over the phone and no paper follow-up is required. If you choose not to use this method, then the purchase order is considered printed upon release. Releasing any change that is created to the purchase order using the Do Not print issue method is considered a revision.
If certain changes are created after the purchase order is released, then a revised purchase order with an assigned revision number is resulted. If you use other issue methods, then you can create changes to a purchase order after release. The changes are not considered revisions because the purchase order has not been physically issued.