Creating electronic payment files

Create a file to pay invoices for vendors that are paid by electronic payment or to capture information that is used to create laser checks. Use this procedure to create a file that contains payment data and remittance information.

  1. Select Electronic Payment Creation.
  2. In the Main section, specify this information:
    Vendor Group
    Specify a vendor group.
    Pay Group
    Specify a pay group to create a single payment for a vendor. Use pay group to pay invoices that are received by multiple accounts payable companies and process levels.
    Payment Code
    Specify a type of cash payment.
    Process Group
    Specify a process group. A process group is used to separate vendors into groups for concurrent processing within the cash payment cycle to balance the load.
    Cash Code
    Select a cash code or cash code group from which to create a payment file.
    Cash Code Group
    Specify a cash code or cash code group from which to create a payment file.
    Combine Output By Bank Account
    Select this check box to combine output by bank account.
    Suppress No Payment Error
    Select this check box to suppress no payment error.
    File Name
    Specify a payment file name or a remittance file name to control the names of the files that are used for processing.
    • paymentcode-cashcodeHeaderDateTime.csv
    • paymentcode-cashcodeDetailDateTime.csv
    • paymentcode-cashcodeRemittanceDateTime.csv

    If these fields are blank, then the existing file names are used.

  3. In the Select Options section, specify this information:
    Payment Date
    Specify the payment date. When you run payment closing, the payment date is assigned to general ledger transactions that were created for payments.
    Effective Date
    Specify the date that the funds are transferred from the bank account.
    Starting Number
    Specify the starting transaction number. If this field is blank, then the starting number is assigned based on the starting document number defined for the cash payment format. You cannot specify a starting number if you selected a cash code group in the Main section.
    Document Currency
    Select whether to create payment forms in the bank account currency or the invoice currency.
    Include Comments
    Select whether to include comments on remittance advice forms in addition to any comments added on the invoice.
    Use Cash Requirements Sort Options
    Select whether to use the sort options that are defined in Cash Requirements. The default is No.
    Include Fax and Email
    Select whether to include Email Only, Fax Number Only, Both Email and Fax, or None.
  4. In the Report Distribution section, select the distribution group and export type for these reports:
    • Electronic Payment Creation Report
    • Electronic Payment Etebac Remit
    • Electronic Payment Error Report
  5. Click Submit to process this action now or click Schedule to schedule the process to run later.