Selecting invoices for payment

Vendor Group

Select a vendor group. Vendor groups are used to identify a set of vendors shared by one or more companies.

Pay Group

Select the pay group with invoices to be paid.

Process Group

To select invoices for an entire pay group, leave this field blank. If you use process groups, specify a process group and run the program once for each process group.

Cash Requirements Template

Select a cash requirements template to define defaults for a payment run. The templates can be defined by pay group and process group. See Creating cash requirements templates.

Enforce Addenda Record Limits

Select Yes to enforce 9999 invoice records and 99,999,999.99 amount record limits for all payment codes with an output type of T. The default value is No.

Pay Through Date

All released invoices that have a due date on or before the pay through date are scheduled for payment. Specify a date that ensures there are no gaps in payment. For example, if you run checks every Tuesday, you must pay invoices due through Monday of the next week. Invoices that are marked for immediate payment are scheduled regardless of their due dates.

Take All Discounts

Select Yes to take the available discount on all invoices that are scheduled for payment regardless of their discount dates. If you select No, then discounts are only taken if the discount date falls between the payment date and pay through date.

Payment Date

The payment date is used to determine whether to take invoice discounts or to revalue non-base currency invoices. The payment date must be less than or equal to the pay through date.

Process Payments

Select whether to process Payables Payments, Cash Ledger Payments, or Both Payables And Cash Ledger Payments. Only payments with a status of Released are processed.

Edit Payment Code

Specify a valid payment code to edit for the addenda record limits. If Edit Payment Code is populated, the Enforce Addenda Record Limits field must be set to Yes. Payment Code must be defined with Output Option = T in BOE Accounts.

Comments

Provide a comment for the invoice.

Cash Code

Select a specific cash code to schedule invoices that are assigned that cash code.

Cash Code Group

Specify a cash code group to run Cash Requirements for the referenced cash codes.

Override Cash Code

Specify a cash code to pay selected invoices with an alternate cash code.

Override Payment Rate

Specify an override rate between the invoice currency and cash code currency.

Note: You must run the cash requirements by Cash Code with Invoice Currency entered.

Invoice Company

To select invoices for a specific invoice company, specify a valid accounts payable company number.

Process Level

To select invoices for a specific process level, specify a valid process level for the invoice company.

Payment Code

To select invoices assigned a specific payment code, specify a payment code. This represents a type of cash payment and must be a valid cash payment transaction code in Cash Management.

Maximum Cash Outlay

To restrict the total amount selected for payment, specify an amount for maximum cash outlay. When the defined maximum amount is reached, the hold code is assigned to selected invoices. A list of the invoices is printed. This invoice hold code is temporary and is automatically removed when you run Payment Closing. If this field is blank, then no maximum cash amount is used.

Invoice Group

To select invoices assigned to a specific user-defined invoice group, select the corresponding invoice group code. See the Financials Setup and Administration Guide.

Pay Immediately Only

Select Yes to pay only those invoices that you flagged for immediate payment. You can use this feature to pay a few invoices without paying all of the invoices that are due.

Invoice Currency

To include or exclude invoices that are assigned to a specific invoice currency, specify a valid currency code. Select Include or Exclude in the adjacent invoice Currency Option field.

Vendor Classes

To select invoices for vendors associated with a specific vendor classes, specify up to nine valid vendor classes.

Vendors

To select invoices for specific vendors, specify up to nine valid vendors for the vendor group that is associated with the pay group.

Special Credit Handling

Select Yes to ensure that credit invoices are applied to debit invoices within the same Payables company. This removes the possibility of credit invoices being paid against another Payables company.

This list shows the fields that are numbered by level and are used to select sort options for your checks:

• Sort Option 1
• Sort Option 2
• Sort Option 3

For example, you can sort first by postal code, and then within each postal code sort by vendor name. These sort options are used only to sort your payment. They do not affect how information is presented in the Cash Requirements report that is generated by this program.

If sorting payments by countersignature or payment amount, specify the Amount Limit to define the maximum payment amount that does not require sorting.