Groups effect on pay cycles

Defining multiple pay groups, process groups, and invoice groups can affect your payment cycle. This table contains descriptions of the effect of groups on specific programs that you run in a pay cycle:

Process Effect
Cash requirements You can run cash requirements once for an entire pay group. You can run it several times concurrently for individual process groups within the same pay group. Each time you run this process, you select records for different vendors and schedule those invoices for payment.

If you run cash requirements by process group, the vendor priority is not considered when selecting invoices. To accomplish this type of processing, you must define process groups by vendor priority.

  • Payment forms creation
  • Payment clearing file creation
  • Electronic payment file creation
After you schedule all of the invoices that you want to pay, run one of the payment creation programs to pay all scheduled invoices. One payment form or payment record is created for each vendor processed for each combined cash code and payment code in the pay group.

If invoices are assigned with different invoice groups, then a separate form for each invoice is created by the system. For example, if you use two pay groups to process payments for two process levels, then two payment files are created. They are created by electronic payment file creation

If you only use one pay group, then a single payment file is created by electronic payment file creation, even if you have multiple process groups.

Payment closing To close the payment cycle, run the payment closing program for an entire pay group or run the program concurrently for individual process groups. You can select either option, regardless of how you processed cash requirements. For example, even if you ran cash requirements by process group, you have the option to run payment closing by pay group or process group.