Purchase order processing

A purchase order request is a record that contains a request for items or services. Order requests can originate from Inventory Control, Requisitions, and Item and Order Billing.

When order requests are received from other supply management solutions, the requests are stored in an interface file. You can initiate the creation of purchase orders with one of these processes in Purchasing:

  • Process Purchase Requests

    Automatically create purchase orders from order requests that contain all required information. To automatically process purchase orders, order requests must contain a vendor, a buyer code, a cost, and a requested delivery date. Default values for buyer code and delivery days are used based on the Main tab.

  • Manage Purchase Requests

    You can add missing information on order requests. You can determine cost, combine requests for the same item, change quantities, and other purchasing information. After adding the missing information, you can create and release the purchase order in Purchase Order Request or rerun Purchase Order Interface to create and release purchase orders in a batch mode.

Additional setup that controls the transfer of order information is required for other solutions that send order requests to Purchasing. See the Purchasing User Guide.