Direct electronic sales invoicing

Electronic invoice solutions must include vendor inbox to customer inbox and must be able to upload a copy of the e-invoices to a government portal. Both parties must use the same software or standard format to exchange electronic messages. Alternatively, they can both use a third-party service provider, or the vendor can send the e-invoice to the customer through a government or tax authority portal.

Reliable audit trails for paper and electronic invoices are required for authenticity of origin, integrity of content, and legibility of invoices.

Netherlands specifics

Suppliers that have an agreement with the government on or after 01 Jan 2017 must use electronic invoicing to invoice government entities (B2G). Agreements before 01 Jan 2017 are not included in this obligation but can voluntarily change to e-invoicing after consulting with the client. Suppliers who receive their orders from a government-owned purchasing system can continue to bill as usual. Based on EU Directive 2014/55/EU, all contracting authorities must make the arrangements to receive and process e-invoices by April 2019.

Electronic invoices that are received by public administration are processed using a semi-automated process based on the maturity of their levels of their IT systems. Some agencies process e-invoices automatically, others manually.

The economic operators can submit e-invoice to the Dutch government through these channels:

  • Supplier Portal
  • Simpler invoicing
  • Direct connect to Digipoort
  • Services providers participants

How Infor meets this requirement

Clients can create billing invoices using customer orders or direct billing invoices.

When you release the billing invoice, successful batch jobs must be run to process them into the subsystem update. The invoice is moved to Receivables. The corresponding invoice record in Localization Services Platform (LSP) is created by the successful triggering of the FSM_ION_SyncInvoice_Outbound BOD.

Use this Localization Services Platform (LSP) setup to test this requirement:
Field Test setup
Default E-invoice Type PEPPOL Access Point
Tax Code Translation 0% Tax and Tax 21%
Payment Method Translation CHK

For Netherlands, FSM is supporting PEPPOL invoice format. Netherlands - Electronic Sales Invoicing subscription is a requirement. See Infor Localization Services Platform User Guide.