Maintaining Match invoice interface

  1. Sign in as Match Specialist and select Match Invoice Interface.
  2. On the Invoices tab, you can edit a record, interface Match invoices, delete transactions for a run group, or reset error messages.
  3. To create a new record, click Create and specify this information:
    Company
    Specify the company number.
    Run Group
    Specify the run group of the imported records.
    Vendor
    Specify the vendor.
    Interfaced Vendor
    Select an authority code of the person. Specify the external vendor number. A look-up is performed on previously interfaced vendors to determine the Infor vendor number.
    EDI Number
    Specify the vendor's Electronic Data Interchange (EDI) number.
    Invoice
    Select an invoice.
    Voucher
    Create Details
    Select whether to automatically create invoice details from purchase order or receipt.
  4. On the Main tab, specify this information:
    Invoice Entry Template
    Select the invoice entry template. These are the options:
    • Basic
    • Tax Invoice
    • Match Invoice
    • Service Contract
    • Freight
    Invoice Type
    Select the invoice type. These are the options:
    • Invoice
    • Credit Memo
    • Debit Memo
    • Prepayment
    Remit To
    Specify the vendor location where payments are remitted.
    Ship To
    Pay Vendor
    Specify the pay vendor.
    Interfaced Pay Vendor
    Specify the external pay vendor number. A look-up is performed on previously interfaced vendors to determine the Infor pay vendor number.
    Invoice Date
    Specify an invoice date.
    Due Date
    Specify a due date.
    Invoice Amount
    Specify the amount of the invoice. Verify that the invoice amount that you specify is equal to the total amount of the expense distribution lines.
    Currency
    Select the currency used in the invoice.
    Taxable Amount
    Specify the total taxable amount of the invoice.
    Allowable
    Specify the allowable amount used for calculating the taxable amount.
    Post Date
    Specify the payment posting date.
    Tax Amount
    Specify the total tax amount of the invoice.
    Reference
    Specify a user reference. User references are maintained with the invoice.
    Process Level
    If your company has only one process level, set it as a default when setting up process levels. With the default set, you can leave this field blank.
    Authority Code
    Specify the authority code.
    Purchase From
    Select the vendor group from which to purchase.
    Tax Code
    Select a valid tax code to apply to the invoice.
    Flexible Terms
    Select this check box to use flexible terms.
    Tax Adjustment
    You can indicate whether to override the tax information on AOC or match invoices. If this field is blank when the invoice is matched, the detail is created using the tax information from the purchase order or the receipt.
    Payment Terms
    Select the payment terms based on the default value or on user override.
    Reason Code
    Specify the reason code.
    Diversity Code
    Select a code to identify a category of diverse procurement.
    Foreign Econ
    Specify the foreign economic regulatory code. The code is a requirement in some countries and is used to further track and report on transactions.
    Certification Number
    Specify the certification number of the invoice.
    Certification Date
    Specify the certification date.
    Discount Date
    Specify the effectivity date of the discount.
    Discount Percent
    Specify the discount percentage of the invoice.
    Date, Rate, Amount
    Specify the discount dates, rates, and amounts.
  5. On the Additional tab, specify this information:
    Description
    Provide a description of the invoice.
    Invoice Reference Type
    Select the invoice reference type.
    Return Number
    Retail Amount
    Specify the retail cost of the item.
    Receipt Invoice Date
    Specify the date the invoice was received.
    Operator
    Rule Group
    Orig Invoice
    Print Chargeback
    Select this check box to print the chargeback credit memo.
    Pay Immediately
    Select whether to schedule the invoice for immediate payment regardless of the due date.
    Vendor Income Code
    Select the vendor income code.
    Reportable Income Amount
    Specify a reportable amount of the invoice. If this field is blank, then the reportable amount is the invoice amount minus the discount.
    Invoice Group
    You can assign a user-defined invoice group to the invoice that can be used to select invoices for payment. See the Financials Setup and Administration Guide. If this field is blank, then the invoice group that is assigned to the remit to location or vendor is used.
    Cash Code
    Specify the cash code.
    Bank Transaction Code
    Specify the bank transaction code.
    Payment Number, Date, Amount
    For manual payments, specify the payment number, date, and amount of the invoice.
    If you define manual payment information, the manual payment can only be used to pay this individual invoice. The invoice must be a base currency invoice. After you release the invoice, you cannot manually change payment information.
  6. On the Global tab, specify this information:
    Nature Of Transaction Code
    Statistical Procedure
    Shipping Method
    Unloading Port
    Document Type Code
    Ship Terms
    Dropship
  7. For Nordic users, specify the Reference Type, Customer ID, and the Payment Category fields.
  8. On the Rebate tab, specify this information:
    Contract Group
    Contract
    Rebate Type
    Due Date
  9. Click Save.