Match types

A match type is an attribute of a match rule that determines how invoices and receipts are matched. These are the various match types:

  • 1:1

    One to one attempts to match one invoice to one receipt

  • 1:A

    One to all attempts to match one invoice to all receipts

  • A:1

    All to one attempts to match all invoices to one receipt

  • A:A
    All to all attempts to match all invoices to all receipts
    Note: This applies only to Invoice Match, not Detail Match.

The recommended match rule setup is Detail match. The type set up is A:1,1:1 and 1:A. This creates the most efficient match process. When deciding on a match type, consider vendor invoices and how they are handled. For example,

  • does each vendor invoice represent one shipment (1:1)
  • does the invoice reflect multiple shipments (1:A)
  • do multiple invoices reflect one shipment (A:1)
  • or do multiple invoices represent multiple shipments (A:A)
Example Description
One-to-one match type With a one-to-one match type, the application looks for one invoice and one receipt with identical Item, Cost, and Quantity.
One-to-all match type With a one-to-all match type, all receipts are searched in an attempt to find an invoice with the sale information to perform the match. For example, if option 2, Company/Vendor/PO, is selected, then all receipt matches are attempted. The same company/vendor/purchase order number to one invoice share that same company/vendor/purchase order number.

The receipts must be released in order to be available to match.

All-to-one match type All-to-one matches the first invoice and leaves the amount open to match on the receipt so that it can be matched later. The receipt remains open until the quantity on the receipt is met or exceeded.

When you use the all-to-one match type, you must close receipts manually, if there are no more invoices to be matched.

All-to-all match type With an all-to-all match type, the total amount for all invoices is compared to equal the total amount of all receipts.
This type of match is only available for an invoice match. You cannot use the all-to-all match type when using detail match.
Note:  This option is available only for Invoice Match type.