Creating budget allocation lines

The allocation line is used to define the allocation calculation rules, for example processing order, the allocated balances, and the method by which, balances are allocated.

  1. Select Processing > Allocations > Allocation Control.
  2. On the Budget tab, open an allocation control record.
  3. On the Allocations tab, open an allocation record.
  4. On the LinesCreate.
  5. Specify this information:
    Allocation Line
    Specify the name and description of the allocation line.
    Step
    Specify a step number for the allocation line if it is different from the default step.

    Step values are used when a subsequent allocation depends on the results of a previous allocation. For example, if this calculation depends on other allocation calculations, then identify whether this allocation should be calculated first. Otherwise, it is calculated after initial allocations are calculated.

  6. On the Parameters tab, specify this information:
    From Post Option
    This field is used to calculate the Post From budget allocation transactions. Valid values are Retain, Consolidate, Split, and Compute.
    To Post Option
    This field is used to calculate the Post To budget allocation transactions. Valid values are Retain, Consolidate, Split, and Compute.

    For additional setup for the from and to post options, see Valid combinations of To and From posting options.

    Source Percentage
    Specify a percentage of the budget to allocate. The default value is 100.
    Allocate Units
    Select this check box to allocate units.
    Allow Negative Weights
    Select this check box to allow negative manual weights and to process credit balances as negative when weight percentages are calculated.
    Use Custom Group in Source Address
    Select this check box to select an accounting entity custom group instead of a single accounting entity in the source address. When this check box is selected, then the Accounting Entity Custom Group field is displayed in the Source Address section. If you select an accounting entity custom group, then you cannot select a single accounting entity.
  7. In the Source Address section, specify the origin of funds to allocate. Available dimensions depend on the budget scenario dimensions. If a required or optional dimension is not enabled in the budget scenario, then the dimension is treated as not enabled in the Finance Enterprise Group. Select a value for each of the dimensions. The dimension value selection that is displayed are based on the budget basis structures. You can specify a posting, summary, or node value. Specify this information:
    Ledger
    Select ledger of the budget to allocate. The field default is the Core ledger.
    Process Posting Balances
    This check box is applicable only if a dimension is a summary or a node. This value is ignored if a dimension is a posting element.

    If the dimension is a summary, then select this check box to process source balances for each posting dimension in the selected summary. If the Use Posting Dimensions in Compute check box is selected, then the posting dimensions can be used in a weight compute statement to retrieve weight data.

    If the dimension is a node, then select this check box to process source balances for each of the posting elements. Blank values under the node are included based on the allocation line structures.

    Clear this check box to process source balances at the specified summary or top level node element based on the allocation line structures.

    A node level element is defined when a node is selected or when the value for the dimension is blank. The Treat blank <Dimension> as empty check box must be cleared.

    Note: The Dimension name in the Treat blank <dimension> as empty field is changed based on the user dimensions that are specified in the enterprise group setup.
    Treat blank Dimension as empty
    This check box only applies to non-required dimensions. Select the check box to only allocate balances for entries where the value for the dimension is blank or empty. Clear the check box to allocate all balances within the assigned structure. This includes balances where the value for the dimension is blank.
  8. Click Save.
  9. Continue with the setup based on the selected posting options.