Creating a department journal entry

  1. Select Processing > Journal > Department Journals.
  2. On the Unreleased tab, click Create.
  3. Specify this information:
    Accounting Entity
    Specify the accounting entity for which to create a department journal entry.
    Ledger
    Specify the ledger for the department journal entry. The ledger must be associated with the accounting entity through one of the reporting bases. The core ledger is the default value.
    Post Date
    Specify the posting date. If you do not specify a post date, the current date is used by default.
    Description
    Specify a description for the journal entry.
    Transaction Date
    Specify the transaction date. If you do not specify a transaction date, the current date is used by default.
    General Ledger Event
    JE (Journal Entry) is the default event. You can select another event.
    Reference
    Specify an optional reference for the journal entry.
    Primary Ledger
    The core ledger is the default value and cannot be changed.
    Finance Structure
    Specify a value for each individual finance structure component.

    This is the accounting string that is used to post the transaction. It corresponds to the finance structure that is defined for the finance enterprise group. You cannot change the ledger. The finance enterprise group's finance structure settings and the relation rules determine what other components must be completed.

    Journal Amount
    Specify the amount of the transaction. You must enter a credit amount.
    Currency
    The base currency of the specified accounting entity is the default value and cannot be changed.
  4. Click Save. The department journal control record is created. The Journal field is automatically assigned the next number available for the accounting entity and ledger.