Sales entries

Sales entries are records of sales figures and the corresponding contract charges. For example, a sales entry might contain the net sales amount and sales tax for a retail store's business cycle, the contract charges, and the calculated total due amount.

There are three types of sales entries: estimates, call-in estimates, and actual invoice sales entries. To collect preliminary sales data to monitor your cycle sales results, create estimates and call-in estimates. To record actual closing sales amounts for the cycle, you must create actual invoice sales entries.

Note:  To create sales entries that include note-based charges for new contracts, you must first activate the note-based charge and define the payment terms. If a customer does not have any sales data for a cycle, for example, a customer who runs a seasonal business, you must continue to add sales entries with a zero closing sales amount for the applicable cycle dates.

Sales entry options

You can use these programs to add and maintain sales entries:

  • Lock Box Interface is used to interface Franchise Billing payment records into Receivables. If a franchisee sends a payment to a franchiser before an invoice has been created, the payment will originate from Lock Box Interface.
  • Franchise Sales Interface is used to interface sales data into Franchise Billing using a batch process.
  • Franchise Sales Import is an online batch interface program. This program is used to correct sales records that do not successfully interface into Franchise Billing.

For more information about interfacing payment records into Receivables, see the Receivables User Guide or the Financials & Supply Management Data Interface Guide.

See Related processes for adding sales data.

Budgeted sales

Budgets are created at the company level on the Sales Budget page. You can assign budgets to individual contracts on the Franchise Contract page.

The budgets represent anticipated franchisee sales amounts. You can interface budget data and maintain interface budget records, update existing budget data, and report on budgeted sales.