Creating a project funding upload
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Select .
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Select the Project Funding By
Structure tab.
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On the Structure tab, open the
enterprise structure record.
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On the Upload tab, click Create.
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On the Main tab, specify this
information:
- Run Group
- Specify a run group for the upload.
- Record Type
- Select whether the funding structure is for
Posting or
Summary.
- Project Funding
- Specify the name or code for the project funding source.
You cannot change the name or the code after you save it.
- Description
- Provide the description for the project funding source. When you add posting
external funding sources, you can use the same name as the
Receivables customer.
- Parent Project Funding
- Specify the funding for the parent project.
- Address Code
- Specify the location address code for the
funding.
- System Dimension
- Select this check box if the funding is the system
funding.
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If you selected Summary as the Record Type, specify this information on the
Main tab:
- Person Responsible
- Select the HR employee who is responsible for managing the
project structure and its children. This field is used to control
the display of the My Project forms for the Project Manager role.
The person responsible can only be designated on summary level
projects.
- Responsible Team
- Select the team of HR employees who are responsible for
managing the project structure and its children. This field is used
to control whether the My Project forms are displayed for the
Project Manager role. The responsible team can only be specified on
summary level projects.
- Address Code
- Specify the location address code for the project funding.
- Budget Identifier
- If you use budget edit, specify the budget
identifier.
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If you selected Posting as the Record Type, specify this information on the
Main tab:
- Include In Budget Edit
- If you use budget edit, select this check box on posting
dimensions to define the accounting string to use in budget edit.
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On the Project Funding tab, specify
this information:
- Funding Type
- Select the type of funding source. The values are External
Grant, External Customer,
Internal Fund, or Intercompany
Billing.
- Begin Date
- Select the begin date of the funding.
- End Date
- Select the end date of the funding. If End Date is blank,
then there is no end date to the funding.
- Amount
- Specify the amount of the funding. If this field is blank,
then funding is unlimited.
- Currency
- Select the currency of the funding. If Amount is blank, then this field
can be blank. The currency cannot be changed after the funding is
attached to a project contract.
- Revenue Structure Option
- Select whether the revenue structure is specified as a full or
partial finance code block for the project funding.
- If the Type is
Internal, you can select
None. If you select
None, GL Transaction Detail
records are not created when the Journalize Invoice and
Journalize Revenue actions are run.
- If front end split is enabled on the contract, then the
Finance Dimension 1 or the Accounting Unit is required in
the Partial Revenue Finance
Structure field. The value in this field is
used as the default on the fund for expense entries.
- Revenue Recognition Option
- Select whether the revenue entries are created in detail or
in summary. The selection applies to both of the revenue recognition
methods: For combined methods, revenue is credited by Journalize
Invoices. For separate methods, revenue is credited by Journalize
Revenue. The revenue recognition option is used in both of the
actions to determine revenue entries.
- Select Summary to summarize revenue entries by code block.
- Select Detail to create revenue entries by the originating
transactions. Milestones are always recognized in detail.
- Partial Revenue Finance Structure
- Specify the dimensions to override revenue for the project
funding. The dimensions that are blank inherit the value from the
originating expense. The list is filtered on revenue accounts
because the account is generally a revenue account. If another
account type is required, then any account can be
specified.
- Full Revenue Finance Structure
- Specify the full revenue finance structure for the project
funding. The list is filtered on revenue accounts because the
account is generally a revenue account. If another account type is
required, then any account can be specified.
- Department
- Select a department for the project funding source.
- Division
- Select a division for the project funding source.
- Offset Finance Structure
- If you select Internal Fund as the
funding type, then provide the account string to which the project
funding offset amount is posted.
- Payables Company
- Select the payables company if the project funding source
type is Intercompany Billing. The payables
company is the To Accounting Entity for intercompany document and
intercompany billing transactions. The setup for payables company
must include the intercompany billing setup.
- Payables Expense Finance Structure
- Select the dimensions to use for the finance structure when
the project funding source type is Intercompany
Billing. These dimensions are used with the finance
structure for intercompany billing recharge item Payables Expense
Account to generate the payables expense
distribution. The finance code block for Payables begins with the
finance structure for the recharge item. The blank dimensions are
completed from the finance structure of the funding
source.
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If you select External Grant as the funding type, then
specify applicable dates for the grant:
- Estimate Close Date
- Actual Date
- Submit Date
- Notice Date
- Receive Date
- Proposal Date
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If you selected External Grant or External
Customer as the funding type, then specify this information on
the Receivable Customer tab:
- Receivable Company
- Specify the Receivables company for the grantor.
- AR Interface Option
- Select a Receivables interface option:
- Use Summary to summarize transactions to a single Receivables
line by project contract. You cannot see posting projects on
any accounts receivable reports and inquiries.
- Use Detail to create full transaction
detail. Use this option if cash is applied at the line level
in Receivables. Line level detail for accounts receivable
reports and inquiries are displayed.
- Use Summarize By Posting Project to summarize transactions by
posting project. You can see invoice line items summarized
by posting projects on accounts receivable reports and
inquiries.
- Receivable Customer
- Select a customer from the specified Receivables company.
- Bill To
- Specify the customer to which to send the bill. If this
field is blank, the address from the receivable customer is used on
invoices as the bill to address.
- Receivable Process Level
- Select the billing process level of the specified
Receivables company.
- Accounts Receivable Code
- Select the Receivables code for the customer that is used for open item
processing. This code overrides the code of the process level during
open item entry for memos and invoices.
- Invoice Type Code
- Select an invoice type code for the company customer. You
can group invoices sent to Receivables with the invoice type code.
If no values are available for this field, no invoice type codes are
available for the company customer.
- Jurisdiction Code
- Select a jurisdiction code to be used for the receivable
customer.
- Customer PO Number
- Specify the customer purchase order number for the funding.
This number is available on the invoice for customer reference.
- Letter of Credit
- Specify a letter of credit for the funding. This option provides open items in
Receivables, totaled by contract activity.
- Document Number
- Specify the document number for the funding.
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If the funding type is External Grant or
Intercompany Billing, then select the Grant Reporting tab and specify this
information:
- Grant ID
- Specify the grant ID.
- Direct Or Pass Thru
- Specify whether the grant is Direct
or Pass Thru.
- Select Direct when the institution is
the prime or direct sponsor receiving the federal
award.
- Select Pass Thru when the institution
is a sub contractor for the grant. Expenses incurred by the
pass thru sponsor are billed to the prime. If you select
pass thru, then specify the company and customer for the
prime sponsor.
- Pre-Award ID
- If you use a third party pre-award system, specify a grant
identification number for tracking.
- Prime Sponsor, Receivable Customer
- If you select Pass Thru, specify the
receivable company and customer.
- Include In SEFA
- Select this check box to include the grant in the SEFA
report.
- Prime Sponsor Award Number
- Specify the Prime Sponsor Award Number for the grant.
- Major Category
- Select the major category for the grant.
- CFDA Number
- Specify the Catalog for Federal Domestic Assistance number
of the grant.
- Program Title
- Specify the program title for the grant.