Creating Receivables companies part 2

These steps are a continuation of Creating Receivables companies.

  1. On the Process tab, in the Rules section, specify this information:
    Customer Delete Months
    Specify the number of months that must elapse after the last customer activity date before a customer is automatically deleted when Customer Purge is run.
    Verify Post Date
    Select this check box if the general ledger dates that are assigned to transactions are validated against the date range in Global Ledger.
    Hold Code
    Specify a hold code for the company that is used in Analyst Review Detail. Order processing systems can use this hold code to decide whether to process orders for a particular customer.
    Risk Code
    Specify the default value for the risk code for customers of this company. This field is user-defined and can be used for customer reporting.
    Due Date Change Allowed
    Select this check box if the due date in the receivable invoice details can be changed.
    History Update Periods
    Specify the number of period closings until the status of a fully applied payment or transaction is updated to historical.

    This field is used in Transaction Status Update. For example, if the history period is 1, then a payment or transaction that is in a fully applied status for one period close is moved to a closed status when you run Transaction Status Update. Similarly, a payment or transaction with a closed status for one period close is moved to a historical status when you run Transaction Status Update.

    Currency Display
    Select whether transaction amounts are displayed in the base currency or in the transaction currency for select reports.
    Summarize Transaction Lines
    Select this check box if invoice transaction lines are summarized. If this check box is cleared, then invoice translation lines are displayed in detail.
    Allow Entry Of Rebates From Contracts
    Select this check box to specify contract rebate information for non-AR payments.
    National Account Trans Option
    Select whether national account transaction records can be created and deleted on the National Account page or with the National Account Trans Update mass update program.

    If your company has national accounts with several open relationship transactions, we recommend that you select Transactions Updated With Mass Update Logic.

    Periods Per Year
    Select whether the periods per year are Twelve or Thirteen when customer transactions are stored and reported by period.
    Period Offset
    If Periods Per Year is Twelve, then you can specify a period offset value. The offset value is a signed or unsigned number. It is added to or subtracted from a transaction date to determine a period number in transactional reporting.
  2. In the Cash Ledger Codes section, specify this information:
    Deposit Payment Code
    Select the default value to use for deposits to Cash Management.
    RTM Payment Code
    Select the value to use for Return To Maker (RTM) payments to Cash Management.
    Adjustment Payment Code
    Select the value to use for adjustments to Cash Management.
  3. In the Last Numbers section, specify this information:
    RTM and Chargeback Batch
    Specify the last batch number. If this field is blank, then the batch number begins with 1.
    RTM
    Specify the last Return To Maker (RTM) batch number. If this field is blank, then the batch number begins with 1.
    Chargeback
    Specify the last batch number for chargebacks. If this field is blank, then the batch number begins with 1.
    Reassign
    Specify the last reassignment number of the last reassigned open obligation. If this field is blank, then the transaction number begins with 1.
    Credit Chargeback Prefix
    Specify a prefix to use when creating a chargeback includes reversing applications records.
    Number
    Specify a credit chargeback number.
    Last Dunning Cycle ID
    This field value is incremented by 1 when the Dunning Letter Selection is run.
    Last Credit EFT Balancing Debit Memo Number
    Specify the credit debit number for the last fund transfer that was used for cash application when credit balance is processed.
  4. In the Global section, specify this information:
    Use E Way Bill Number
    Select this check box to use the electronic way bill number on receivables invoices and billing invoices.
    Parallel Reference Format
    Specify the format for alternate invoice identification.
    Check Digit Type
    Select this check box to enable the check digit format for parallel reference.
    Assign Voucher Reference
    Select this check box to use the voucher reference numbering. When this check box is selected, more fields are available to define alternative invoice identification.
    Voucher Reference Reporting Basis
    Select the reporting basis that is identified for statutory reporting.
    Voucher Reference Format
    Specify the variable or variables to use as the voucher reference format.
    Foreign Trade And Payment Report
    Select this check box to process and create foreign trade and payment records. When this check box is selected, another field is available to specify a threshold dollar amount for transaction reporting.
    Report Threshold Amount
    Specify the threshold amount for the foreign trade and payment report.
    Claims And Liabilities Report
    Select this check box to include a claims and liabilities report. This report contains the sum of all open payables and receivables invoices for the selected company.

    When this check box is selected, two more fields are available.

    Report Threshold Amount
    Specify the threshold amount for the claims and liabilities report.
    Output XML
    Select No XML. For German companies, select Germany.
  5. On the Apply tab, specify this information:
    Application Review Required
    Select this check box if the applications audit program is required before applications are processed by the application close program.
    Past Due Discount Display
    Select this check box to show discount amounts that are past due during cash application.
    Discount Grace Days
    Specify the number of grace days that are added to the discount date so that automatic discounts are applied during cash application.
    Over Application of Payment
    Select this check box if you can over-apply a short payment to pay off an invoice and create a chargeback for the unpaid portion of the invoice.
    Automatic Credit Apply
    Select this check box if the automatic credit application occurs when an invoice or debit memo is cross-referenced to a credit memo.
    Third Party Payer
    Select this check box if third party payments are allowed. Third party payments are applied to open items regardless of customer relationship.
    Application Post Date
    Select whether the system date or the post date on the payment or credit memo is used as the general ledger date on application records.
    Open Balance Include Drafts
    Select this check box if bill of exchange item balances are included. If this check box is cleared, then bill of exchange items balances are excluded.
    Interface to Payables
    Select this check box to enable the interface between Receivables and Payables.
    Default Vendor Class
    If the Interface to Payables field is selected, then select a code that represents the subset of vendors. This field is valid if a vendor relationship is created for a customer.
    Detail Payables Interface
    If this check box is selected, then a payables open transaction is created with each opened receivables transaction. If this check box is cleared, then one open payables transaction is created.
    Prorate Gain Loss Amount To Distributions
    Select this check box to prorate the gain loss amount to the original distributions of a transaction.
    Tax Recovery on Discount
    Select this check box if a prorated amount of tax is recognized from cash application discounts on transactions that have tax-based distribution records.
    Apply Cash Across Receivable Companies
    Select this check box if transactions for all companies for the selected customer are available for online and automatic cash application.
    Allow Zero Payment Adjustments
    Select this check box if zero payment adjustments can be applied to an identical amount of debit and credit transactions.
    Prevent Write Off Before Transaction GL Date
    Select this check box if the write-off GL Date can only be greater than or equal to the invoice/payment GL Date.
    Allow Historical Application Reversal
    Select this check box to enable cash applications to be reversed where a payment or an invoice for the application is historical.
  6. On the Accounts tab, specify the code, description, and global ledger account for each account type.

    When these fields are specified, Accounts Receivable Code, Received Not Applied Code, Prepayment Code and the record is saved, a corresponding Receivable Global Ledger Code is created.

    Received Not Applied Code
    A received-not-applied account is a contra-asset account that is updated when payments are applied.
  7. In the Accrual Global Ledger Interface Options section, specify this information:
    Detail Payments
    Select whether the interface to global ledger contains detail or summary information.
    Detail Finance Charges
    Select whether the interface to global ledger contains detail or summary information.
  8. On the Finance Charge tab, specify this information:
    Charge Type
    Select the type of finance charges.
    Rate Code
    Select the finance rate code that contains a monthly percentage rate to calculate finance charges.
    Grace Days
    Select the number of grace days to add to a transaction due date before finance charges are assessed.
    Disputes Financed
    Select this check box to access finance charges on invoice amounts that are disputed.
    Print Notice
    Select this check box to indicate whether to print finance charge documents.
    Charge Customer Minimum
    Select this check box if a minimum finance charge is assessed. If this field is selected, then a customer minimum amount is required.
    Cycle Code
    Specify a finance charge-type cycle code. This code is used as a customer selection parameter when finance charges are assessed.
    Interest Charge by Date
    Select whether finance charges are assessed for past due or paid late transactions by multiple finance charge rates over a period of time.
    Late Charge Rounding
    Select this check box if the resulting interest charge invoices are rounded to the nearest currency unit.
    Administrative Fee
    Select this check box to assess an additional fixed administrative fee. When a finance charge is assessed for the late payments, an additional fixed administrative fee can be charged.
    Calculation Method
    Select a calculation method.
    Customer Minimum
    If the Charge Customer Minimum check box is selected, then specify the minimum finance charge amount to assess. If the calculated finance charge for the customer is less than this value, then the minimum charge is assessed.
    Last Number
    Specify the number of the last finance charge notice created. If this field is blank, then the number begins with one.
    Prefix
    Optionally, provide a prefix number for the finance charge debit memo. If this field is blank, then FC is used.
  9. On the Electronic Fund Transfer tab, specify this information:
    Enable Electronic Funds Transfer
    Select this check box if electronic funds transfers are used.
    System Calendar
    Select a calendar for ETF processing.
    Due Days
    Optionally, specify the number of days that are used to calculate the ending due date when electronic fund transfers are processed.
    Type
    If you specify Due Days, then also select whether the number of days are actual days or bank days.
    Global Ledger Days
    Optionally, specify the number of global ledger days that are used to calculate the posting date for the cash deposit.
    Type
    If you specify Global Ledger Days, then also select whether the type of days is actual days or bank days.
    Deposit Days
    Optionally, specify the number of deposit days that are used to calculate the deposit date for the cash deposit.
    Type
    If you specify Deposit Days, then select whether they are actual days or bank days.
  10. In the Group or Company Processing section, specify this information:
    Deposit Cash Code
    Select the code for drawing funds.
    Credit Cash Code
    Select the code for depositing funds.
    Deposit Payment Code
    Select the code for a payment batch that represents a net drawing of funds.
    Credit Payment Code
    Select the code for a payment batch that represents a net deposit of funds.
    EFT Company ID
    Specify the company that is used to identify the entity that receives and sends funds for ACH processing.
    Require Payment Cash Codes
    Select this check box if deposit and credit cash codes are required when EFT payments are created.
  11. On the Bill Of Exchange tab, specify this information:
    Note: Bills of exchange (BOE) represents a payment contract that is similar to a letter of credit. The contract can be a draft that is issued against a bank account until the maturity date. The contract can also be for cashing early at a discounted rate. BOEs are frequently used in France and Spain. BOEs can be used in Receivables, where BOE is enabled on the Customer Group, and in Payables.
    Acceptance Accounting Option
    Select whether a global ledger update is required when BOE receivables is accepted.
    Remittance Number
    Specify the last bill of exchange remittance number that is assigned. If this field is blank, then the number begins with 1.
    BOE Number
    Select whether automatic numbering or manual numbering is used for internally created bills of exchange.
    Last BOE Number
    If the BOE Number field is Automatic Numbering, then specify the last bill of exchange number that is assigned.
    Check Bank Risk
    Select this check box if bank risk processing is performed by the company when a discounted remittance is discounted.
    Discounted Remit Payment Code
    Specify the payment code that is used in the Cash Management solution when a discounted remittance is cashed.
    Remittance Control
    Select this check box if remittance control is used and bills of exchange are processed with a single maturity date.
  12. In the General Ledger Account Codes section, specify this information:
    Acceptance Code
    If the Acceptance Accounting Option is required at acceptance, then specify a bill of exchange acceptance code and description.
    Financial Revenue Code
    Specify the code and description of a general ledger account that is used for bill of exchange financial revenue accounting.
    Financial Expense Code
    Specify a code and description of a general ledger account that is used for bill of exchange financial expense accounting.
    Dishonored Code
    Specify a dishonored code and description for a general ledger account that is used for dishonored bill of exchange accounting.
  13. On the Project tab, specify this information:

    The Project tab is available if you select the Project Invoicing check box in the Enterprise Group.

    Credit Memo Prefix
    Specify the prefix that is attached to the credit memo number. The prefix is exclusive to projects.
    Invoice Prefix
    Specify the prefix that is attached to the invoice number. The prefix is exclusive to projects.
    Credit Reason Code
    Select the reason code that is used when creating a project credit memo.
  14. Click Save.