Creating vendor classes

  1. Select Financials > Payables > Payables Setup > Vendor Classes.
  2. Click Create.
  3. Specify this information:
    Vendor Group
    Select a vendor group from which to create a vendor class.
    Vendor Class
    Specify the vendor class and provide a description.
  4. In the Vendor Class Details section, specify this information:
    Invoice Currency
    Select the currency used in the invoice.
    Posting Option
    Select whether to post transactions for this vendor class to Global Ledger in summary or detail. To post in summary, you must also select summary as your general ledger account posting option.
    Income Code
    To use an income code default value on vendors that are assigned to this vendor class, select a valid code. You can assign an income code to a vendor class in special cases. For example, if you have grouped all contractors in the same class and you want to track their reportable income under one code.
    Tax Code
    You can select a valid tax code to use on vendors that are assigned this vendor class. This is used to calculate invoice tax.
    Tax Usage Code
    Select the tax usage code for the vendor. This field is required if VAT reporting is required for the Payables company.
    Tax Override
    Select this check box to override tax for this vendor class.
    Tax Indicator
    Select if the tax indicator is Exempt, Taxable, Exclude, or None.
    Distribution Code
    You can select a distribution code to use on vendors that are assigned to this vendor class. This is used to automatically create distribution lines for an invoice.
    Enclosure
    Select the check box if the invoice requires an enclosure with its payment.
    Invoice Routing Category
    Select the invoice routing category for the vendor class.
  5. In the Options section, specify this information:
    Cash Code
    Select a cash code.
    Payment Code
    Select a payment code.
    Payment Priority
    You can specify a payment priority for the vendors that are assigned to this vendor class. If this field is blank, then 1 is the default.
    Zero Payment Allowed
    Select this check box to automatically create zero payments for vendors in this vendor class. A zero payment is created if the vendor's invoices net to zero. For example, when a vendor has a $100 debit and a $100 credit.

    If this check box is cleared, then vendor invoices are not selected for payment if the invoices net to zero. The invoices remain open items until there is a debit balance for the vendor.

    Zero Payment Code
    Select the payment code that represents a zero payment, if zero payments can be made for the vendor class. This field is not required, but is suggested if you use zero payments.

    For cost savings, you can define a payment code that is not printed on your standard check stock.

    Maximum Payment Amount
    Specify the maximum single payment amount that can be created for any vendor in this class.
    Maximum Hold Code
    If you defined a maximum payment amount, then select the hold code to apply to invoices that exceed that maximum amount.
    Minimum Payment Amount
    Specify the minimum single payment amount that can be created for any vendor in this class.
    Minimum Hold Code
    If you specified a minimum payment amount, then select the hold code. Hold codes are applied to invoices that do not exceed that minimum amount.
    Excluded Invoice Templates
    Use this field to exclude invoice templates. For example, if a vendor should only have match invoices, the vendor can be updated to exclude other invoice templates such as Basic.
    Restrict To One Invoice Per Vendor
    If the vendor class is assigned for one-time vendors, select this check box to restrict to one invoice per vendor.
    Allow Duplicate Invoice By Date
    Select this check box to allow duplicate invoices that share the same date.
  6. In the Match Options section, specify this information:
    Require Purchase Order
    Select whether purchase orders are required for the vendor class. Select Company Default to use the default company value.
    Match Prepayment
    Select the check box if you are prepaying the invoice for match invoices.
    Match Prepayment Method
    If you selected the Match Prepayment check box, select the method of match prepayment.
    MSCM Sync
    Select this check box to upload this vendor class to Infor Mobile Supply Chain Management (MSCM).
    Create Expense Management User
    Select this check box to create a user in Expense Management (XM) for vendors that are assigned to this vendor class.
    Match Table
    Select the processing rules to use during matching.
    Rule Group
    Select the rule group used for invoice matching and messaging purposes.
    Cost Component Match
    Select this check box to determine the cost component match and to include the add on charges in the match.
  7. Click Save.