Creating payment records

Use this procedure to add, edit, or check electronic payment records in Cash Management. These records are used by Payables to create payments during processing.

  1. Select Payment Entry.
  2. Click Create.
  3. Specify required Cash Code, Bank Transaction Code, Reference Number, and Amount.
  4. On the Main tab, specify this information:
    Vendor
    Select the dummy vendor that you set up for Cash Management processing. At least one vendor must be set up for all cash payment processing. A separate vendor setup is not required for each payee.
    Override Company
    Select an override company. If this field is blank, then the posting company from the pay group is the default.
    Bank Amount
    Specify the amount to pay. Use the payee bank's currency.
    Bank Currency
    Specify the currency of the payee bank. This is required if Bank Amount is not blank.
    Post Date
    Select the date that the transaction will be posted. This date is the payment due date when scheduling payments.
    Approval Cost Center
    Optionally, specify a user-defined value for process flow approvals.
    Approval Category
    Optionally, specify a user-defined value for process flow approvals.
    Reissue Original Reference
    Specify the reference number of the transaction that you are replacing with this record.
    Reissue Original Identifier
    This is the transaction identifier for the payment that was created earlier. This record replaces and voids the earlier record.
    Comment Text
    Specify internal comments.
  5. On the Payee Information tab, specify the payee name and postal address.
  6. On the Defaults tab, specify the source code.
  7. On the Bank Information tab, specify the payee's bank information. This is required for electronic payments.
  8. On the Remittance tab, specify comments.
  9. On the Transaction Data tab, specify transaction data.
  10. Click Save.
    The Distributions tab is available. Specify the required distributions information.
  11. Click Save.