Payables

This section contains enhancements in Infor Financials and Supply Management.

Allow alpha characters in transaction numbering for Payables transactions

When paying Payables transactions, the use of alpha characters for manual payments was previously not allowed in the Transaction Number field. You can specify a bank transaction code to make alpha characters usable in Payables. After specifying this condition, you can include alpha numbering in manual payments when required. This change does not affect how the payment process auto numbers payment records.

  1. In a bank transaction code, select Alpha Allowed in the Transaction Number field.
  2. Create an invoice using that bank transaction code.
  3. Process and release a manual payment using a Transaction Number that contains an alpha character.
  4. Run Payment Close.
  5. Test that the alpha transaction number is displayed on the report.

JR-3260283

Add Company Code field to the payment output file when format is Electronic Format

The Company Code field is added to the fourth record in the payment output file. The Company and Company Name fields are added to the Type 4 record of the Electronic File format. Company is in position 317-320. Company Name is in position 321-400. These changes were made in AP161WS Java.

  1. Create an invoice and release it.
  2. Ensure that the Cash Payment Format is Electronic File.
  3. Run Cash Requirements and then run Electronic Payment File Creation.

    The flat file output must have Company Code and Company Name on the fourth record.

JR-3263083

Make the Approval Category field into a searchable drop-down field

Specifying an Approval Category previously did not show a list of options from which you can select. When specifying the Approval Category, you can select from a list or specify a new option. You can restrict a company to selecting from the listed options by selecting the Enforce Existence Of Approval Category check box.

  1. Verify that all the approval categories are searchable fields under this list of business classes:
    • PayablesInvoice
    • PayablesInvoiceImport
    • PayablesInvoiceSpeedEntry
    • CashLedgerBatchApproval
    • CashLedgerCashReceiptHeader
    • CashLedgerElectronicFundsTransferTransaction
    • CashLedgerPayment
    • CashLedgerPaymentImport
    • CashLedgerReceiptImport
  2. In the Payables Company field under Options, select the Enforce Existence Of Approval Category check box.

    The user cannot specify an option that does not exist into the Approval Category if you select this check box.

JR-3263085

Employee Missing Image inconsistent on Payables and SharedFinance modules

Employee Missing Image was inconsistent and all instances must be updated. Changes have been made to Employee Missing Image so that it is consistent on all screens. Instead of a generic missing person photo, a missing image is displayed with the employee's or resource's initials and a random background.

  1. Sign in as Payables Manager.
  2. Select PayablesInvoiceAudit and open PhonePayablesInvoiceHistoryForm on a mobile device.
  3. Check the Employee Missing Image.
  4. Go to SharedFinance.
  5. Check the Employee Missing Image on each of these screens:
    1. Go to FinanceResource and open the MaintainEmployeeAtAGlanceForm.
    2. Go to FinanceResourceDialogue and open the SendMessage action form.
    3. Go to FinanceResourceSchedule and open the SendMessage action form.
    4. Go to FinanceTeam and open the AddMember action form.

    The Employee Missing Image must be consistent on all screens.

JR-3300240

Clean up yellow alert icons on Payables

The yellow alert icons from the warning messages and error messages that are displayed were removed and replaced with yellow and red highlighted messages.

  1. Sign in to FSM as Application Administrator.
  2. Select the Vendor page and open the APToARInterfaceContextForm.
  3. Verify that warning messages are highlighted in yellow and that the yellow alert icon is not displayed.
  4. Verify that error messages are highlighted in red and that the red alert icon is not displayed.

    Messages highlighted in yellow or red should be displayed instead of alert icons.

JR-3300543

Pass add on charge Commodity Code in Calculate Tax to OneSource Match

The Commodity Code can be used for OneSource tax calculation for add on charges.

  1. Using the OneSource tax engine, create, release and receive a Purchase Order.
  2. Create a match invoice with add on charges.
  3. On the Add On Charge setup page, select Use Commodity Code in the One Source Tax Call Override field and specify the Commodity Code.
  4. Match the invoice.
  5. Verify that the commodity code was used in the tax calculation.

JR-3319064

1099, add Issuer Account Number for Payee field

A new field, IssuerAccountNumber is Alpha 20, was added to Non Payables Reportable Income Adjustment for Issuer Account Number For Payee. This field is optional but only available if Vendor is blank.

The value in Issuer Account Number For Payee was moved to the Reportable Income 1099 output, B record, field position 21-40.

  1. Verify that the IssuerAccountNumber field is available in NonPayablesReportableIncomeAdjustment and can be specified when Vendor is blank.
  2. Verify that the field value is moved to B record of US1099TapeCreation.

JR-3345828

1099, add Transmitter Name field to Reporting Organization and Reportable Income Group

The TransmitterName field was added in PayablesReportingOrganization and PayablesReportableIncomeGroup and the new TransmitterName value was moved to Transmitter Name 30-109 on the T record.

  1. Update Reporting Organization and Reportable Income Group with the Transmitter Name.
  2. Run US1099TapeCreation with Reporting Organization or Reportable Income Group.

    The T record in 1099 output file must have the correct Transmitter Name 30-109. If the Transmitter Name is not given, then the Reporting Organization or Reportable Income Group name must be displayed.

JR-3345992

1099, First Payer Name more than 40 characters overflow into Second Payer Name

Changes were made to the US1099 Tape Creation program. If the name on the Payables Reportable Income Group is more than 40 characters, then the first 40 characters will be included in the First Issuer Name line or APayerName_1 and the next 40 characters will be included in the Second Issuer Name Line or APayerName_2.

  1. Create PayablesReportableIncomeGroup with a name of more than 40 characters.
  2. Run US1099TapeCreation job with Reportable Income Group.

    US 1099 Tape Creation Output File must have one A record with all characters.

  3. Run US1099TapeCreation job with Reporting Organization.

    US 1099 Tape Creation Output File must have multiple A records with all characters.

JR-3345998

InterfaceSelectedPayablesInvoiceRunGroup should run in the PayablesImport queue

The Interface Selected jobs for Payables, Cash and Global Ledger are run in the designated queue instead of the default queue.

  1. For Payables Manager, verify that the job for Interface Selected Match Invoice Run Groups and Interface Selected Payables Invoice Run Groups are displaying in the Payables Import queue.
  2. For Cash Manager, verify that the Interface Selected Cash Ledger Run Groups are displaying in the Cash Ledger Imports queue.
  3. For the Global Ledger interface, verify that the Interface Selected Run Groups are displaying in GL Transaction Interface queue.

JR-3259476