Awarding a line

Use this procedure to award an event line. To award a line, it must be in a Pending Award status.
  1. Sign in as Buyer and select Manage Events.
  2. Select the Pending Evaluation tab.
  3. In the Responses column, click View for the event.
  4. Click the Responses By Line tab.
  5. In the Event Lines section, select an event line to award.

    Detailed information for the event line is displayed in the Line Responses By Supplier section.

  6. In the Line Responses By Supplier section, select the supplier response and select an award line option.

    • If Output Type is a contract type: Blanket, Contract, Catalog/Quote, Service or Standing, then the action displayed is Award Line New Contract.

    • If the Event's Output is PO, then the action displayed is Award Line New PO.
    • If the Event's Output is No Output, then the action displayed is Award Line No Output.
  7. On the Award page, depending on the selected output type (Purchase Order, or Contract Management), specify this information:
    Award Quantity
    Specify the item quantity that is awarded to the supplier. This is only for PO output. For contract output, you select the Award check box.

    You can award a quantity that is less than the event line quantity. To not award the full quantity on a line but to consider the line awarded, specify a quantity that is less than the line. When you perform the final award action, a verification is displayed. The verification indicates that the line has not been fully awarded and the remaining quantity will be canceled.

    Award Reason
    Select an award reason that describes why the event was awarded to the supplier.
    Vendor Item
    Specify the supplier's item identifier.
    Description
    Required for vendor contract. Specify a description for the contract reference.
    Effective Date
    Required for vendor contract. Specify the date that the award becomes effective.
  8. Click OK.

    When awarding a line for an informal event, the event is displayed on the Pending Award tab. On the Supplier Portal, a supplier who views the Open for Bid list cannot view the event. If you are processing an informal event, you may not want to award an event line until a response has been received for each line.

    If approval is required, then the event is moved to Needs Approval status. An email notification is sent to the first person in the approval process.

    If approval is not required, then an email notification is sent to suppliers who submitted a response. The award is displayed on the Supplier Portal.