Rules for anonymizing data

This table shows the rules for anonymizing data for GDPR:

Data Description
Receivables Customer Group
  • There are no preconditions to anonymize Customer Group records.
  • The Customer and its related records are anonymized. The related records are Customer Bill To, Customer Mapping Table Interface, Company Customer, Customer Ship To, Company Customer Contact, Customer Representative, and Customer Representative Contact.
Receivables Company
  • There are no preconditions to anonymize Company records.
  • The Receivable Operator, Sales Representative, and Credit Analyst records are anonymized.
Vendor
  • Vendor records must be inactive.
  • You cannot anonymize a vendor if any related open invoices or cash ledger payments exist.
  • The Vendor and its related records are anonymized. The related records are Vendor Address, Vendor Contact, Vendor Location, Vendor Mapping Table Interface, Purchasing Vendor, Purchase From Location, Customer and Supplier.
  • The Active status of the related Vendor Location records are set to Inactive.
Vendor Contact
  • The Vendor Contact and its related record Vendor Address is anonymized.
Supplier
  • The Supplier must be inactive.
  • The Supplier and Supplier Source Id for Supplier Contact records are anonymized. Any Supplier Contact Proxy records are deleted.
  • If a Vendor number is associated with the Supplier, the associated Vendor is also anonymized.
Supplier Contact
  • The Supplier Source Id for Supplier Contact must be inactive.
  • The Supplier Source Id for Supplier Contact record is anonymized. Any Supplier Contact Proxy records are deleted.
Contract Contact
  • The Contract Contact record that is selected must be an ad-hoc record. Records for employees are anonymized by a different process. See the HR Talent documentation.
  • All values on the Contract Contact record are anonymized.
Order Entry Operator
  • The Name field is set to equal the value of Order Entry Operator.