Processing purchase order acknowledgements

Use this procedure to create a combined summary and exception report of the purchase orders that are processed. An option on this process enables you to email buyers with purchase order acknowledgement details. Suppliers/vendors can manually acknowledge purchase orders on the Supplier Portal.

See the Supply Management Setup and Administration Guide to enable Supplier Portal access to create acknowledgements.

  1. Sign in as Buyer, Inventory Manager, Purchasing Manager, Supply Management Processor.

    For Buyer, select Lists And Processes > Create Purchasing Processes > Process Purchase Order EDI Acknowledgement.

    For Inventory Manager, select Processes In Other Systems > Create Purchasing Processes > Process Purchase Order EDI Acknowledgement.

    For Purchasing Manager, select EDI Processing > Supply Chain Interfaces > PO Acknowledgements > Process Purchase Order EDI Acknowledgement.

    For Supply Management Processor, select EDI Processing > Supply Chain Interfaces > PO Acknowledgements > Process Purchase Order EDI Acknowledgement

  2. Specify this information:
    Run Group
    Select a run group. Acknowledgements from vendors are grouped into run groups.
    Company
    Optionally, select a company number.
    Vendor
    Optionally, select a vendor/supplier.
    Enable GLN Processing
    Select this check box to process the acknowledgements using the global location number of the item. If you select this check box, GLN numbers for Company, Vendor, and Purchase From Location records must be available. The appropriate GLN numbers are used in place of Company, Vendor, and Purchase From Location. Company must be selected and compared to the GLN Company for validity.
    Send Email To Buyers
    Select this check box to send an email message to buyers. If this check box is selected, then each buyer who has acknowledged purchase orders receives an email. A link in the email is to a list of their purchase order acknowledgement details.
  3. Click Submit.
  4. After acknowledgements are processed, a record is created in the Purchase Order Acknowledgement Results list.
    See Viewing and maintaining purchase order acknowledgements