Purchase order structure

Header

The information in the purchase order header relates to the entire purchase order document. In the header, you specify the company, buyer, vendor, ship to location, and delivery date. After you create the header, each line that you add is assigned to the header information that you define.

Line

A purchase order line contains order information about a specific item. Each line must contain the item number, quantity, unit of measure, and unit cost. You can add a delivery date and ship to location to a line if it is different than what is specified in the header. Each purchase order line can contain more detailed information about a particular item. The detail can include line-specific cost information such as line tax and other add-on costs. After you have created the purchase order, you can add other header and line options such as add-on cost spread.

When you create a purchase order, you create the header and assign lines to the header. The lines contain the specific item information for the order.

Comments

You can select one or more comment types when creating a single comment on the purchase order header or line. These comments are displayed or printed depending on the selections you make:

• Print On Internal Documents
• Print On Receiving Document
• Print On Purchase Order. When you select this check box, more check boxes are available:
  • Allow Supplier To View In Portal
  • Send To Vendor
• Print On Delivery Ticket
• Invoice Comments
• Print On Purchase Order Trailer
• Print On Pick List
• Display Only

See Assigning comments to purchase orders.

Comment types

You can select one or more comment types when creating a single comment on the purchase order receipt:

• Print On Internal Documents
• Print On Receiving Document
• Print On Delivery Ticket
• Print On Purchase Order Trailer
• Invoice Comments
• Display Only

Manually receiving orders.