Creating vendor profiles

  1. Select Manage Vendors.
  2. On the Vendors tab, open a vendor profile record.
  3. Click Create.
  4. On the Main tab, specify this information:
    Vendor Group
    Select a vendor group. Vendor groups are used to identify a set of vendors shared by one or more companies.
    Name
    Specify the vendor name.
    Status
    You can change the status of a vendor. You cannot enter invoices for an inactive vendor.
    Vendor Class
    Specify a vendor class.
    Effective Date
    Specify the date the vendor becomes effective.
    Legal Name
    Specify the legal name of the vendor. Legal names are used for reporting reportable vendor income.
    Search Name
    Specify the search name of the vendor. Search names are familiar names that can be used to sort reports and listings.
    Account Number
    Specify the account number.
    Dun & Bradstreet
    Specify the Dun & Bradstreet number.
    Legacy Vendor
    If a vendor is interfaced in through another system, you can store the related vendor number in this field.
    Reference 1-2
    Specify vendor references.
    URL Address
    Specify the website URL of the vendor profile.
  5. In the Tax Information section, specify this information:
    Tax ID Type
    Specify the tax ID type.
    Tax ID
    Specify the tax ID.
    Second TIN Notice Received
    Select this check box if vendor has received a second TIN notice.
    VAT Registration Country
    Select the country where the vendor is registered for VAT.
    VAT Registration Number
    Specify the VAT registration number.
    Electronic Government ID
    Specify the 36-digit government ID that is required for reporting in certain countries.
    Check Digit Type
    Select the method by which the tax ID is verified. Valid verification methods are MOD 10, MOD 11, or MOD 11-2. Otherwise, select No Check Digit or Ignore.
  6. In the GIIN/FATCA Information section, specify this information:
    GIIN ID
    Specify the Global Intermediary Identification Number used in the Foreign Account Tax Compliance Act (FATCA) Registration System.
    Type
    Specify the GIIN ID type.
    Category
    Select the ID category.
    W8 Verified
    Select Yes if the W-8 IRS form for foreign individuals and businesses is verified.
    Country
    Specify the country. Alternatively, select the Select Country check box and select the country from a list.
    FATCA Rate
    Specify the rate to be used for calculating payment withholding for FATCA.
    FATCA Code
    Specify the income code for FATCA withholding reporting.
    FATCA Account
    Select the FATCA account.
  7. In the Withholding Information section, specify this information:
    Income Code
    Specify the income code.
    Income Withholding
    Select this check box to withhold income at the invoice header level.
    Secondary Withholding Exempt
    Select this check box to indicate that the Vendor is exempt from Secondary Withholding.
    Secondary Withholding Codes
    Specify the income withholding code or codes for Secondary Withholding Code reporting.
    Allow Override Of Company Income Withholding Code
    Select this check box to allow the override of the company income withholding code.
  8. In the Currency section, specify this information:
    Vendor Balance
    Specify the vendor balance.
    Revalue
    If the invoice currency is different from the company base currency, you can select a revalue option. Select this check box to indicate whether the application recalculates the invoice currency when the invoice is paid to account for exchange rate fluctuations.
    Invoice
    Specify the invoice.
    Default Vendor Payment Currency
    Select the default vendor payment currency. You can change the default Cash Code currency to an Invoice currency for vendor payments.
  9. In the Customer Information section, specify the required customer information.
  10. In the Current Address section, specify the current address and address type.
  11. In the Primary Contact section, specify the contact information of the vendor.
  12. To specify information on the Banking tab, see Creating and managing vendor bank information.
  13. To specify information on the Options tab, see Creating vendor options.
  14. Click Save.