Creating vendor profiles
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Select .
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On the Vendors tab, open a vendor profile
record.
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Click Create.
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On the Main tab, specify this information:
- Vendor Group
- Select a vendor group. Vendor groups are
used to identify a set of vendors shared by one or more
companies.
- Name
- Specify the vendor name.
- Status
- You can change the status of a vendor. You
cannot enter invoices for an inactive vendor.
- Vendor Class
- Specify a vendor class.
- Effective Date
- Specify the date the vendor becomes
effective.
- Legal Name
- Specify the legal name of the vendor. Legal
names are used for reporting reportable vendor income.
- Search Name
- Specify the search name of the vendor. Search names are familiar
names that can be used to sort reports and listings.
- Account Number
- Specify the account number.
- Dun & Bradstreet
- Specify the Dun & Bradstreet
number.
- Legacy Vendor
- If a vendor is interfaced in through
another system, you can store the related vendor number in this
field.
- Reference 1-2
- Specify vendor references.
- URL Address
- Specify the website URL of the vendor
profile.
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In the Tax Information section, specify this information:
- Tax ID Type
- Specify the tax ID type.
- Tax ID
- Specify the tax ID.
- Second TIN Notice Received
- Select this check box if vendor has received a second TIN
notice.
- VAT Registration Country
- Select the country where the vendor is
registered for VAT.
- VAT Registration Number
- Specify the VAT registration number.
- Electronic Government ID
- Specify the 36-digit government ID that is required for
reporting in certain countries.
- Check Digit Type
- Select the method by which the tax ID is verified. Valid
verification methods are MOD 10,
MOD 11, or MOD
11-2. Otherwise, select No Check
Digit or
Ignore.
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In the GIIN/FATCA Information section, specify this information:
- GIIN ID
- Specify the Global Intermediary Identification Number used in
the Foreign Account Tax Compliance Act (FATCA) Registration
System.
- Type
- Specify the GIIN ID type.
- Category
- Select the ID category.
- W8 Verified
- Select Yes if the W-8 IRS form for
foreign individuals and businesses is verified.
- Country
- Specify the country. Alternatively, select the Select Country check box and
select the country from a list.
- FATCA Rate
- Specify the rate to be used for calculating payment withholding
for FATCA.
- FATCA Code
- Specify the income code for FATCA withholding
reporting.
- FATCA Account
- Select the FATCA account.
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In the Withholding Information section, specify this information:
- Income Code
- Specify the income code.
- Income Withholding
- Select this check box to withhold income at the invoice header
level.
- Secondary Withholding Exempt
- Select this check box to indicate that the Vendor is exempt
from Secondary Withholding.
- Secondary Withholding Codes
- Specify the income withholding code or codes for Secondary
Withholding Code reporting.
- Allow Override Of Company Income
Withholding Code
- Select this check box to allow the
override of the company income withholding code.
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In the Currency section, specify this information:
- Vendor Balance
- Specify the vendor balance.
- Revalue
- If the invoice currency is different from
the company base currency, you can select a revalue option. Select
this check box to indicate whether the application recalculates the
invoice currency when the invoice is paid to account for exchange
rate fluctuations.
- Invoice
- Specify the invoice.
- Default Vendor Payment Currency
- Select the default vendor payment currency. You can change
the default Cash Code currency to an
Invoice currency for vendor
payments.
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In the Customer Information section, specify the required
customer information.
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In the Current Address section, specify the current address and address
type.
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In the Primary Contact section, specify the contact information
of the vendor.
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To specify information on the Banking tab, see Creating and managing vendor bank information.
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To specify information on the Options tab, see Creating vendor options.
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Click Save.