Automatic emailing and printing
Automatic emailing and printing are used to automatically distribute the generated output documents created from IDM templates. To use these functions, each output document has a flag that you must enable. Some programs require you to assign an IDM printer for automatic printing. For programs that cannot enable automatic printing, you must assign an IDM printer before running the batch program.
This table shows the location to enable the print and email function to different output documents.
Output document | Automatic printing | Automatic emailing | Location |
---|---|---|---|
Advanced Dunning Letter | ✓ | ✓ | Receivables Administrator > Manage Customers > Company Customers > Main tab |
Basic Dunning Letter | ✓ | ✓ | Receivables Administrator > Manage Customers > Company Customers > Main tabReceivables Administrator > Manage Customers > Company Customers > Main tab |
Billing Invoice | ✓ | ✓ | Receivables Administrator > Manage Customers > Company Customers > Billing tab |
EFT Notification Print | ✓ | ✓ |
|
Intercompany Billing Invoice | ✓ | ✓ | Intercompany Billing Specialist > Setup > Groups > IDM Document Settings section |
Invoice and Register Print | ✓ | ✓ | Billing Manager > Processing > Create Billing Process > Invoice and Register Print |
Kitchen Order | ✓ | Kitchen Manager > Manage Kitchen Orders > Main > IDM Options | |
Payables Credit Memo/Chargeback | ✓ | ✓ |
|
Payables Debit Memo | ✓ | ✓ |
|
Payables Payment Output Check | ✓ | ✓ | Financials Administrator > Cash Management > Cash Payment Formats |
Payables Payment Output Remittance Advice | ✓ | ✓ | Financials Administrator > Cash Management > Cash Payment Formats > Remittance Options |
Payables Payment Output Wire Transfer | ✓ | ✓ | Financials Administrator > Cash Management > Cash Payment Formats |
Payment Notice Request | ✓ | ✓ | Receivables Administrator > Manage Customers > Company Customers > Main tab |
Project Invoice | ✓ | ✓ |
Project Administrator > Setup > Project Setup > Structure Project Administrator > Setup > Project Contracts > Project Funding Source |
Project Invoice Reversal | ✓ | ✓ |
Project Administrator > Setup > Project Setup > Structure Project Administrator > Setup > Project Contracts > Project Funding Source |
Purchase Order | ✓ | ✓ | Supply Management Administrator > Purchasing > Vendor Purchasing Information > Main tab |
Receivable Invoice | ✓ | ✓ | Receivables Administrator > Manage Customers > Company Customers > Main tab |
Receivable Statement | ✓ | ✓ | Receivables Administrator > Manage Customers > Company Customers > Main tab |
Receiving Delivery and Putaway | ✓ | X | Purchasing Manager > Lists And Processes > Create Purchasing Processes > Receipt Processing > Receiving Delivery And Putaway |
Recipe | ✓ | Recipe Manager > Manage Recipe > Main > IDM Options | |
Requisition | ✓ | X |
|
Sublease Billing Invoice | ✓ | ✓ | Receivables Administrator > Manage Customers > Company Customers > Main tab |
US1099 Form | ✓ | ✓ | Payables Manager > Run Processes > Process Tax Documents > US 1099 IDM Output |
Warehouse Bill of Lading | ✓ | X | Warehouse Clerk > Warehouse Processing > Bill Of Lading Processing > Warehouse Bill Of Lading Print |
Warehouse Packing List | ✓ | X | Warehouse Clerk > Warehouse Lists > Warehouse Packing List Print |
Warehouse Pick List | ✓ | X | Warehouse Clerk > Warehouse Processing > Bill Of Lading Processing > Warehouse Bill Of Lading Print |
Invoice and Register Print
When you enable the Summarize Invoices By Customer flag, the Invoice Register document that is grouped by the customer is generated. This document is sent in an email along with its related Billing Invoice documents.
Payables payment output
To enable the email function, you must specify the email address of the sender in the From Email Address field. You can access this field in any of these locations:
- Cash Payment Format
- Pay Group
- Vendor group
You can also specify the numbers of checks to be bundled for printing using the Batch Print Count field in Cash Payment Format. You can specify any value, however, we recommend 100 because this is the default print limit of IDM. Checks that exceed in the configured Batch Print> Count is moved to another batch. Company Customers > Main tab
US1099 form
Receivables Administrator Although US1099 forms support emailing, only Copies B and C can be emailed. Copy A is not available for emailing since this should be physically mailed to Internal Revenue Service (IRS). All copies support printing.