Configuring parallel reference number

For some countries, a parallel invoice number is required for payments instead of invoice numbers. To use parallel reference generation, you must define or select elements depending on the required format of your country. You have the option to use a check digit validation by selecting a Check Digit Type.

Use this procedure to generate to configure parallel reference numbers.

  1. Sign in as Receivables Manager and select Setup > Receivable Companies.
    Or sign in as Application Administrator and select Financials > Receivables > Setup > Receivable Companies.
  2. Open a company and click the Process tab.
  3. In the Global section, specify this information:
    Parallel Reference Format
    Click ctrl + shift and right-click. Select the required elements on Text Variable Replacement depending on your country-specific element requirements:
    • Customer ID
    • Invoice Number
    • Company
    • Process Level
    • Year YYYY
    • Year YY
    Repeat to select multiple elements. Variables can be any combination of the listed elements. Samples:
    • {COMPANY}{CUSTOMERID}{INVOICENUMBER}{YearYYYY}: 12IN000000022018
    • {COMPANY}{PROCESSLEVEL}{INVOICENUMBER}{YearYY}: 1PL1IN0000000218
    • {COMPANY}-{PROCESSLEVEL}-{INVOICENUMBER}-{YearYY}: 1-PL1-IN00000002-18
    Check Digit Type
    If you select No Check Digit, parallel reference does not use check digit validation.

    If you select MOD 10, a digit is appended at the end of the parallel reference number based on the MOD 10 (Luhn Algorithm) check digit calculation.

    Sample when the Check Digit Type of MOD 10 is selected:

    • {COMPANY}{CUSTOMERID}{INVOICENUMBER}{YearYYYY}: 12IN0000000220181
    • {COMPANY}{PROCESSLEVEL}{INVOICENUMBER}{YearYY}: 1PL1IN00000002185
    • {COMPANY}-{PROCESSLEVEL}-{INVOICENUMBER}-{YearYY}: 1-PL1-IN00000002-18-5
  4. Click Save.