Creating Receivables companies

  1. Select Receivable Companies.
  2. Click Create.
  3. Specify this information:
    Company
    Specify a company number. The company must already be defined in Global Ledger.
    Name
    Specify a company name.
  4. On the Main tab, specify this information:
    Customer Group
    Specify a customer group. A customer group can be associated with multiple companies to enable intercompany cash application and reporting.
    Multiple Currency Processing
    Select this check box if multiple currency transactions are used by the company.
    Currency Rate Override
    Select whether currency exchange rates can be overridden when non-base currency transactions are created.
    Phone Country Code
    Specify the phone country code, phone number, and extension of the phone number for the company. The phone number is free-format to accommodate a variety of phone number formats.
    Fax Country Code
    Specify the fax country code, fax number, and extension of the fax number for the company. The fax number is free-format to accommodate a variety of fax number formats.
  5. In the Aging Options section, specify this information:
    Default Aging Method
    Select an aging method for the company. If this field is blank, then the aging method for the customer group is the default value.
    Age Credits
    Select a credit memo aging method for the company. If this field is blank, then the age credits option for the customer group is the default value.
    Age Payments
    Select a payment aging method for the company. If this field is blank, then the age payments option for the customer group is the default value.
    Age Disputes
    Select whether disputes are aged using the Default Aging Method. If this field is blank, then the age disputes option for the customer group is the default value.
    Aging Periods
    Specify the aging periods that are used when aging across companies. Specify the periods in consecutive and ascending order. If these fields are blank, then 30, 60, 90, and 120 are the default values. If the Additional Aging Periods check box is selected, then three additional aging periods are available for a total of seven aging periods.
    Current Days
    Specify the number of days that separate the current and future aging periods. Current and future aging periods contain transactions that are not past due for due date aging or past transaction date for transaction date aging.
    Additional Aging Periods
    Select this check box to show three additional Aging Periods fields and one additional Future Days field.
    Future Days
    If the Additional Aging Periods check box is selected, then specify the number of future days. This value creates a secondary Future Aging field.
    Transaction Sequence
    Select the transaction sequence that is used on aging reports. If this field is blank, then the transaction sequence for the customer group is used.
    Display Date
    Select the date that is used to specify what open obligation data is displayed on aging reports. This option is used only for obligations and is not related to the aging method. If this field is blank, then the display date option for the customer group is the default value.
  6. In the Document Template Option section, select the Use IDM Template check box the IDM template is used when generating notices such as basic dunning letters, advanced dunning letters, receivable statements, and payment request notices. If this check box is cleared, then the documents are created through a built-in report. To view sample IDM templates, fact sheets, and XML files, see Setting up Receivables IDM templates.
  7. On the Address tab, specify this information:
    Country
    Specify the country code for this company.
    Type
    Select whether the address is a post office box, a street address, a military address, or an unidentified type.
    Latitude
    Specify the latitude of the location.
    Longitude
    Specify the longitude of the location.
    Altitude
    Specify the altitude of the location.
    Credit Agency Reporting Number
    Specify the credit agency reporting number for the company.
    Employer Identification Number
    Specify the employer identification number of the company.
  8. On the Entry tab, in the Payment Entry Options section, specify this information:
    Automatic Batch Numbering
    Select this check box if automatic batch numbering is used for payment batch entry.
    Last Batch
    If Automatic Batch Numbering is selected, then specify the last payment batch number assigned. When a new payment batch is added, the batch number is incremented by one. If this field is blank, then the batch number begins with one.
    Balance Batch Control Totals
    Select this check box if the transaction batch total must equal the control total before a transaction batch can be released.
    Operator ID Required
    Select this check box if an operator code is required during payment batch entry.
    Edit Remittance
    Select this check box if remittance records are edited against open transactions.
    Allow Remittance Changes
    Select this check box if payment remittance data can be changed after a payment is released.
    Allow Zero Payments
    Select this check box if a zero amount payment is allowed. Zero amount payments can be applied to invoices, debit memos, and credit memos that net to a zero amount.
    Edit Deposit Date
    Select this check box if the deposit date is edited against the general ledger date range specified in Global Ledger. Use System Control to establish the desired date range.
  9. On the Entry tab, in the Transaction Entry Options section, specify this information:
    Automatic Batch Numbering
    Select this check box if automatic batch numbering is used for manual invoice entry.
    Last Batch
    If Automatic Batch Numbering is selected, then specify the last invoice batch number assigned. When a new invoice batch is added, the batch number is incremented by one. If this field is blank, then the batch number begins with one.
    Balance Batch Control Totals
    Select this check box if the transaction batch total must equal the control total before a transaction batch can be released.
    Operator ID Required
    Select this check box if an operator code is required during memo entry or invoice entry.
    Currency Override
    Select this check box if the default customer currency code can be overridden when a transaction is created.
    Create Historical Distributions For Interface
    Select this check box if historical AR code-based distribution records are created by interface transactions. Consider checking this box if you are not interfacing invoice distributions to be posted to the Global Ledger. These distribution records are primarily used for the self balancing report.
    Create Summarized Historical Distributions For Interface
    If Create Historical Distributions For Interface is selected, then select this check box if distribution records are created in summary. If this field is cleared, then distribution records are created in detail.
  10. On the Process tab, in the Rules section, specify this information:
    Customer Delete Months
    Specify the number of months that must elapse after the last customer activity date before a customer is automatically deleted by Customer Purge.
    Verify Post Date
    Select this check box if the general ledger dates assigned to transactions are validated against the date range specified in Global Ledger.
    Hold Code
    Specify a hold code for the company used in Analyst Review Detail. Order processing systems can use this hold code to decide whether to process orders for a particular customer.
    Risk Code
    Specify the default value to use as a risk code for customers added for this company. This field is user defined and can be used for customer reporting purposes.
    Due Date Change Allowed
    Select this check box if the due date in the receivable invoice details can be changed.
    History Update Periods
    Specify the number of period closings until the status of a fully applied payment or transaction is updated to historical. This field is used by Transaction Status Update. For example, if the history period is one, a payment or transaction in a fully applied status for one period close moves to a closed status when you run Transaction Status Update. Likewise, a payment or transaction in a closed status for one period close moves to a historical status when you run Transaction Status Update.
    Currency Display
    Select whether transaction amounts are displayed in the base currency or the transaction currency for select reports.
    Summarize Transaction Lines
    Select this check box if invoice transaction lines are summarized. If this check box is cleared, then invoice translation lines are displayed in detail.
    Allow Entry Of Rebates From Contracts
    Select this check box if contract rebate information can be entered for non-AR payments.
    National Account Trans Option
    Select whether national account transaction records are created or deleted in National Account maintenance form or with the National Account Trans Update mass update program. If the company has national accounts with a high number of open national account relationship transactions, then it is recommended for performance considerations that this options is set to Transactions Updated With Mass Update Logic.
    Periods Per Year
    Select whether the periods per year are Twelve or Thirteen when customer transactions are stored and reported by period.
    Period Offset
    If Periods Per Year is Twelve, then optionally specify a period offset value. The offset value is a signed or unsigned number that is added or subtracted from a transaction date to determine a period number in transactional reporting.
  11. On the Process tab, in the Cash Ledger Codes section, specify this information:
    Deposit Payment Code
    Select the default value to use for deposits to Cash Management for this company.
    RTM Payment Code
    Select the default value to use for Return To Maker (RTM) payments to Cash Management for this company.
    Adjustment Payment Code
    Select the default value to use for adjustments to Cash Management for this company.
  12. On the Process tab, in the Last Numbers section, specify this information:
    Summary Batch
    Specify the last summary batch number. If this field is blank, then the batch number begins with one.
    RTM
    Specify the last Return To Maker (RTM) batch number. If this field is blank, then the batch number begins with one.
    Chargeback
    Specify the last chargeback batch number. If this field is blank, then the batch number begins with one.
    Reassign
    Specify the last reassignment number of the last reassigned open obligation. If this field is blank, then the transaction number begins with one.
    Credit Chargeback Prefix
    Specify the prefix used when creating a chargeback involves reversing applications records.
    Number
    Specify the credit chargeback number.
  13. On the Process tab, in the Global section, specify this information:
    Claims and Liabilities Report
    Select this check box to include a claims and liabilities report. This report contains the sum of all open payables and receivables invoices.
    Report Threshold Amount
    If the Claims and Liabilities Report check box is selected, then specify the threshold amount for the claims and liabilities report.
    Output XML
    If the Claims and Liabilities Report check box is selected, then select No XML. For German companies, select Germany.
  14. On the Apply tab, specify this information:
    Application Review Required
    Select this check box if the applications is required with an audit listing before they are transferred to the general ledger for posting.
    Past Due Discount Display
    Select this check box to show discount amounts that are past due during cash application.
    Discount Grace Days
    Specify the number of grace days that are added to the discount date so that automatic discounts are applied during cash application.
    Over Application of Payment
    Select this check box if you can over apply a short payment to fully pay off an invoice and create a chargeback for the unpaid portion of the invoice.
    Automatic Credit Apply
    Select this check box if the automatic application occurs when you cross reference an invoice or debit memo to a credit memo.
    Third Party Payer
    Select this check box if third party payments are allowed where you can apply a payment to open items.
    Application Post Date
    Select whether the system date or the post date of the payment or credit memo is the default value for the general ledger date on application records.
    Open Balance Include Drafts
    Select this check box if bill of exchange item balances are included. If this check box is cleared, then bill of exchange items balances are excluded.
    Interface to Payables
    Select this check box if the interface between Receivables and Payables is allowed and the automatic vendor creation functionality of the interface is also allowed.
    Default Vendor Class
    Select a code that represents a subset of vendors within a vendor group.
    Tax Recovery on Discount
    Select this check box if a prorated amount of tax is recognized from cash application discounting on transactions that have taxes-based distribution records.
    Apply Cash Across Receivable Companies
    Select this check box if transactions for all companies for the selected customer are available for receivable cash application.
    Allow Zero Payment Adjustments
    Select this check box if zero payment adjustments are allowed.
    Prevent Write Off Before Transaction GL Date
    Select this check box if the write off GL Date can only be greater than or equal to the invoice/payment GL Date.
    Allow Historical Application Reversal
    Select this check box to enable reversal of cash applications where a payment or an invoice that is associated with the application is historical.
  15. On the Accounts tab, specify this information:
    Accounts Receivable Code
    Specify the Receivables general ledger code and description. The code contains a general ledger Receivables account and defaults when process levels are added in Process Level.
    Received Not Applied Code
    Specify the default receive not applied general ledger code and description that contains a contra-asset account that is updated when payments are specified and when payments are applied.
    Finance Charge Code
    If you specify a finance charge code and description in Rate Code, then select a default finance general ledger code and description for the company.
    Prepayment Code
    Specify a default prepayment code and description for the company.
    Detail Payments
    Select whether one general ledger interface record for each payment is created by the system.
    Detail Finance Charges
    Select whether one accrual general ledger interface record for each finance charge is created by the system.
  16. On the Finance Charge tab, specify this information:
    Charge Type
    Select the type of finance charges assessed for the customers of this company.
    Rate Code
    Select the type of finance charges assessed for the customers of this company.
    Grace Days
    Select the type of finance charges assessed for the customers of this company.
    Disputes Financed
    Select the check box Whether to access finance charges on disputed invoice amounts.
    Print Notice
    Select the check box whether finance charge documents are printed.
    Charge Customer Minimum
    Select the check box if a minimum finance charge is assessed.
    Late Charge Rounding
    Select the check box whether the resulting interest charge invoices are rounded to the nearest currency unit.
    Customer Minimum
    If you have selected the check box in Charge Customer Minimum, then specify the minimum finance charge amount to be assessed. If the calculated finance charge for the customer is less than the value specified, then the minimum charge is assessed.
    Last Number
    Specify the number of the last finance charge notice created. If this field is blank, then the number begins with one.
  17. On the Electronic Fund Transfer tab, in the Company Processing section, specify this information:
    Enable Electronic Funds Transfer
    Select this check box if electronic funds transfers are processed by the company.
    System Calendar
    Specify the calendar that is used to process electronic fund transfers. The calendar is set up in the environment's calendar specification.
    Due Days
    Specify the number of due days that are used to calculate the ending due date in electronic fund transfer processing. If you specify a number, then also select whether the number of days are actual days or bank days.
    Global Ledger Days
    Specify the number of global ledger days that are used to calculate the global ledger posting date for the cash deposit. If you specify a number, then also select whether the number of days are actual days or bank days.
    Deposit Days
    Specify the number of deposit days that are used to calculate the deposit date for the cash deposit. If you specify a number, then also select whether the number of days are actual days or bank days.
  18. On the Electronic Fund Transfer tab, in the Group or Company Processing section, specify this information:
    Deposit Cash Code
    Specify the deposit cash code valid in Cash Management.
    Credit Cash Code
    Specify the credit cash code valid in Cash Management.
    Deposit Payment Code
    Specify the deposit payment code valid in Cash Management.
    Credit Payment Code
    Specify the credit payment code valid in Cash Management.
    EFT Company ID
    Specify the company that is receiving and sending funds when electronic transfers are processed.
    Last EFT Debit Memo Number
    Specify the last fund transfer debit memo number used for cash application purposes for credit balance processing.
  19. On the Bill Of Exchange tab, specify this information:
    Acceptance Accounting Option
    Select whether bills of exchange are posted to the bill of exchange receivables upon acceptance.
    Remittance Number
    Specify the last bill of exchange remittance number assigned. If this field is blank, then the number begins with one.
    BOE Number
    Select whether automatic numbering or manual numbering is used for internally created bills of exchange.
    Last BOE Number
    If the BOE Number field is Automatic Numbering, then specify the last bill of exchange number that is assigned.
    Check Bank Risk
    Select the check box if the company performs bank risk processing when cashing a discounted remittance.
    Discounted Remit Payment Code
    Specify the payment code used in the Cash Management solution when a discounted remittance is cashed.
    Remittance Control
    Select this check box if remittance control is used and bills of exchange are processed with a single maturity date.
  20. On the Bill Of Exchange tab, in the General Ledger Account Codes section, specify this information:
    Acceptance Code
    If Acceptance Accounting Option is required at acceptance, then specify a bill of exchange acceptance code and description.
    Financial Revenue Code
    Specify a financial revenue code and description that represents a general ledger account used for bill of exchange financial revenue accounting.
    Financial Expense Code
    Specify a financial expense code and description that represents a general ledger account used for bill of exchange financial expense accounting.
    Dishonored Code
    Specify a dishonored code and description that represents a general ledger account used for dishonored bill of exchange accounting.
  21. Click Save.