Creating payables process levels
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Select .
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Click Create.
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Specify this information:
- Company
- Specify the company.
- Process Level
- Specify the process level.
- Name
- Specify a name for the process level.
- Default Process Level
- Select this check box if this is the default process level. A company can only have one default process level.
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On the Main tab, specify this information:
- Pay Group
- Assign a pay group to the process level. A pay group is used to
process payments.
- Bill To Only
- Select this check box if the pay group is used as bill to
only.
- Country
- Select a country for the company.
- Street Address
- Specify the street address for the company.
- City
- Specify the city for the company.
- State/Province
- Select the state or province for the company.
- Post Code
- Specify the postal code for the company.
- County/District
- Specify the county or district for the
company.
- Type
- Select the address type for the company.
- Latitude
- Specify the latitude for the location.
- Longitude
- Specify the longitude for the location.
- Altitude
- Specify the altitude for the location.
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On the Codes tab, specify this information:
- Cash Code
- Specify a cash code to use at this process level. This value
represents a bank account. If this field is blank, then the cash
code that is assigned to the company or the pay group is the default
for invoices.
- Invoice Accrual Code
- Specify an invoice accrual code. This value is the default when a global ledger accrual account is added to an invoice when an invoice is created. If this field is blank, then the invoice accrual code that is a assigned to the company is used.
- Discount Code
- Specify a discount code. If this field is blank, then the discount code for the company is used.
- Income Withholding Code
- Specify the income withholding code. When an invoice is created,
this value is the default when an income withholding accrual account
is added to an invoice. It is used to track reportable withholding
for a vendor. If this field is blank, then the income withholding
code for the company is used.
- Secondary Withholding Codes
- Specify up to three secondary withholding codes. These values represent global ledger income withholding accrual accounts. These are used to accrue secondary withholding for vendors.
- Retainage Accrual Code
- Specify the default accrual code for invoices, payments, and
distributions for vendor contracts with retainage. This value
overrides the retainage accrual code at the company level.
- Invoice Routing Category
- Specify the invoice routing category for the process level.
- Tax Code
- Select a tax code.
- Distribution Code
- Specify a user-defined code that is used to automatically create expense distributions or "shells" for invoices. Distribution codes also are used to split an invoice distribution into multiple distributions.
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On the Accounts tab, specify this information for distribution accounts that are associated with this process level:
- Purchase Order Receipt Accrual
- Select the purchase order accrual dimensions. This account is
used as a suspense account for invoiced items and as a posting
account for the Received, Not Invoiced
Report.
- Item Cost Variance Suspense
- Select the item cost variance suspense account. This is the posting account for cost differences between the purchase order and the receipt.
- Invoice Tolerance
- Select the tolerance offset account.
- Receipt Write Off
- Select the receipt write-off account.
- Match Write Off
- Select the match write off account.
- Matched Not Received
- Select the matched not received account. This is for invoices that match without receipts.
- Inventory Receipt Archival
- Select the inventory receipt archival account. This is the posting account for post amounts for inventory for which you have been paid but do not expect to receive.
- Add On Charge Difference
- Select the AOC differences account. This is used when the invoice add on charge is greater than the receipt add on charge for both landed and non-landed add on charges.
- Underbill Write Off
- Select the underbill write off account. This is used when the invoice amount is less than the receipt amount.
- Item Detail Account
- Select the item detail account.
- Recharge Expense
- Select the recharge expense account.
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Click Save.