Creating line and line spread commitments

  1. Select Manage Contracts.
  2. Open a contract.
  3. Specify this information:
    Create Commitments
    Select the commitment type:
    • Select Line to create the commitment at the line level.
    • Select Line Spread to create the commitment at the line level with a spread date.
    Allow Incomplete Spread
    This field is available when you select the line spread commitment type. Select this check box to release and activate the contract if spread amounts do not match lifetime maximum amounts.
    Commitment Company
    Select a commitment company.
    Effective Date
    Select the date on which the contract is effective.
    Expiration Date
    Select the contract expiration date.
  4. Click Save.
  5. On the Lines tab, open a contract line.
  6. On the Purchase Type Detail tab, specify this information:
    Lifetime Maximum Amount
    Provide a lifetime maximum amount. This is the maximum amount that can be spent against the contract line.
  7. For line spread commitments, you must create a spread record. To create a spread record, select the Distributions tab, create and save a distribution.
  8. In the Spreads section, click Create and specify this information:
    Spread Date
    Select a spread date. This is the start of the time period for which the spread amount is budgeted. The current spread date ends when a new spread date period begins or when the contract expires. At least one spread record must match the contract effective date.
    Spread Amount
    Specify a spread amount. This is the value that is allocated for the contract budget within the current spread date period.
  9. Click Save.
  10. The Create Commitment Spreads link is available.
  11. Click the Create Commitment Spreads link or use the spreads list to maintain spreads.