Setting up for voucher chronology for Payables
A voucher reference number is assigned to all payables transactions
-
Enable voucher reference in the payables company.
- Select Setup > Companies.
- Open the company record.
-
Select the Options tab, and specify this information:
- Assign Voucher Reference
- Select this check box.
- Voucher Reference Format
- Specify the voucher reference
format. For example,
{YEARYYYY}{000000000009} 2017000000000001
{YEARYYYY}{MONTHMM}-{999999} 201701-1
{YEARYYYY}-{000009} 2017-000001
- Voucher Reference Reporting Basis
- Specify the reporting basis that is identified for locale’s statutory reporting.
- Click Save.
-
Assign the voucher reference number.
A batch process must be run to assign the sequential numbers to payables invoices. Numbering is handled sequentially by global ledger dates and is reset every fiscal year.
- Select Run Processes > > Voucher Reference Listings > Assign Voucher Reference Number.
-
Specify this information:
- Company
- If you select this parameter, another field for company is available. Select this parameter to assign voucher reference numbers for a single company.
- Company Group
- If you select this parameter, another field for company group is available. Select this parameter to assign voucher reference numbers for a group of companies.
- Year Option
- Select Current Year to
assign voucher reference numbers to invoice records on the
current year period.
Select Previous Year to re-sequence reference numbers for invoice records in the previous year.
- Click OK.
-
View the voucher reference summary report
When the batch process is completed, you can run a summary report.
- Select Run Processes > Voucher Reference Listings > Voucher Reference Report.
- Open the company record.
-
DrillAround from a payables invoice
- Select Processing > Invoices.
- On the Invoices tab, select the invoice to view.
- Select DrillAround > Payables Invoice Voucher Reference.