Payables CU69

Vendor UX enhancements for SoHo 4 UX

There are several UX enhancements to Vendor and Vendor Location:

• Detail sections are now hidden on the Vendor Dashboard if they are empty
• Tabs are moved to top of the composite form
• Context forms are display only
• Detail sections are added to Balances and Company Defaults tab
• Pay Vendors, Cross Reference Vendors, and Interface Vendors are moved to single Related Vendors tab
• The fields on Main, Banking, and Options tab are reorganized to better use space

Program/Business class/Process affected:

• Vendor Dashboard
• Vendor Entry
• Vendor Location Entry

To test this enhancement, verify the updates that are noted.

JT-1412129

Added tax processing settings to Payables Company for OneSource Tax Engine

For OneSource tax system users, the ability to enable and disable short paying of invoices when vendor-charged tax is outside of defined tolerances.

New settings are added on Payables Company so that you can set tolerance amounts.

Program/Business class/Process affected:

PayablesCompany, PayablesInvoice, PayablesInvoiceDistribution

Tax processing using OneSource tax system

Use these steps to test the enhancement:

Select the Allow Short Pay field. Add an invoice with vendor-charged tax. Verify that the charged tax amount varies from the OneSource tax system-determined tax amount by an amount that is outside of the defined tolerances on the Payables Company. The tax amount is removed from the invoice (short-paid) so the vendor is not paid the charged tax amount. The OneSource-determined tax amount is accrued for later payment to the taxing authorities.

With Allow Short Pay field cleared, adding an invoice where the tax is outside of tolerance, verify that an appropriate error is displayed.

Dependencies: Tax System must be OneSource.

JT-1409768

Moved OneSource Short Pay and Tolerance attributes to Payables Company

The ability to turn off short pay or define tax tolerance thresholds for OneSource tax requires setting a configuration parameter. This change provides those abilities from the Payables Company.

Program/Business class/Process affected:

PayablesCompany, PayablesInvoice: Short Pay Allowed Payables Tax Tolerance, and Over and Under threshold amounts.

Use these steps to test the enhancement:

1. On the Payables Company, select the Options tab.
2. In the Tax section, select whether to allow short pay or Payables Tax Tolerance and set the over and under threshold amounts.

Dependencies: Tax System is OneSource.

JT-1406537

Payables Invoice form for SoHo 4 UX hold information

Hold information is added to the Warnings and Errors tab on Payables Invoice.

Program/Business class/Process affected:

Invoice Entry

Use these steps to test the enhancement:

Verify that Hold information is displayed on the Warnings and Errors tab on Payables Invoice.

JT-1406527

Add AOC to Document Invoice Interface Distribution form

In Document Invoice Interface maintenance, the Add On Charge field is available on the distribution list but not on the form

Program/Business class/Process affected:

Document Invoice Interface

To test this enhancement, verify that in Document Invoice Interface maintenance, the Add On Charge field is available. Verify that the field is available on both the distribution list and on the form

JT-1403080

[Mobile] Approver role change to AP invoice screens

Redesign of the mobile invoice approval form.

Program/Business class/Process affected:

PayablesInvoice.PhoneApprovalPayablesInvoiceForm

To test this enhancement, verify that the new fields are available on invoice:

Invoice Date, Due Date, Processor, and Purchase Order, View Invoice Document info.

When an approval record is opened, the main Invoice tab has been simplified by removing unnecessary fields. There are two additional fields, Previous Approver and Next Approval Level. When Previous Approver is blank, the invoice is currently on the first approval level. When the Next Approval Level is blank, the invoice is on the last approval level.

To verify, send various types of invoices for approval. For example, purchase order, tax, discount. Select My Inbox > Tasks and open the approval form. Verify the changes are available and verify that all tabs of the Invoice are available: Distribution, Purchase Order, Messages, Related Documents, Comments, Errors, and Approval Tracking.

JT-1402816

Payables invoice approval tracking information

An Approval Tracking tab is added to the primary invoice form. New information is available:

• Approval Code, Team, Role
• Approval Team Members
• Resources assigned to current approval role
• Manual Approve/Reject actions

Program/Business class/Process affected:

Invoice Entry

Use these steps to test the enhancement:

View an invoice that is pending approval. Verify that the new Approval Tracking panel is displayed correctly.

Dependencies:

The new form is available when the XiAP configuration parameter is set to True. This form is only displayed correctly when using SoHo 4 UX.

Use these steps to set the configuration parameter:

1. Sign in to Administrator Console and select the Configuration Parameters tab.
2. Specify this information:
   • Component: config
   • Key: XiAP
   • Type: Boolean
   • Value: true

JT-1402055

Added fields to Process Supplier Invoice

Added Tax Related fields in Load.SupplierInvoice_In BOD and added Pay Immediately field in Process.SupplierInvoice BOD.

Program/Business class/Process affected:

• Files Changed: FSM_ION_LoadSupplierInvoice_Inbound
• Added new fields in StartNode
• Assign_AP20Vars Modified Pay Immediately
• Added new javascript and new veriable in Assign_AP20Vars
• Added new fields in MatchInvImport Node
• Added new Branch condition in Branch6570
• Added new nodes TaxDist transaction nodes

FSM_ION_ProcessSupplierInvoice_Inbound

• Added new variables in start node
• Added new code in javascript - Assign7510
• Added new field in CreatePayablesInv transaction node
• Added new variable and new javascript in Assign9930
• Modified code in CreateCmmt TransactionNode.

New Required Setup: No

Use these steps to test the enhancement:

1. Setup: Create channels for Load.SupplierInvoice_Inbound and Process.SupplierInvoice_Inbound BODs.

LoadSupplierInvoice:

1. Send valid XML and record should create in MatchInvoiceImport with tax distributions.

ProcessSupplierInvoice:

1. Send valid XML.
2. Verify that a record is created in Payables Invoice with Pay Immediately field.

LoadSupplierInvoice:

1. Check record in MatchInvoiceImport with tax distributions.
2. Verify that the Workunit is created without errors.

ProcessSupplierInvoice:

1. Check record in Payables Invoice with Pay Immediately field.
2. Verify that workunit is created without errors.

JT-1389838

Vendor address display

Standardize the way in which vendor's address is displayed.

Program/Business class/Process affected:

Vendor, Vendor Location

To test this enhancement, access Vendor and Vendor Location main forms. Confirm that all fields are displayed.

JT-1389403

Payables select lists

Some select lists contained extraneous information or allowed multiple selections.

Program/Business class/Process affected:

Payables

To test this enhancement, verify that the fields in Vendor Company Default have lists which contain the Description and Active fields for the items in the list. Verify that only one item is selectable.

JT-1386293

Vendor diversity code certification UI enhancements

• Improved the Diversity Code Certifications list by allowing users to create and update records from the list.
• Add Row, Open, Save and New, and Save actions were created.
• New fields were added to provide additional information about the certifications from the list view: Certifications Complete, Active, Attachment, and Vendor Default.
• The Attachment field shows a link for the attached file when a file is attached for convenient access to the file.
• Improved the yellow and red alerts by posting red tags when certifications are expired or near expiration, not active, and when certification is not complete.
• Days Until Expiration field in the form has similar improvements to show red tag when certification has expired.

Program/Business class/Process affected:

VendorCertification

Use these steps to test the enhancement:

1. Verify that Diversity Code Certifications records can be created from the list using the Add Row action.

2. Verify that the fields are updatable from the list.
3. Verify that new fields are displayed in the list.
4. Verify that the Attachment field hyperlink resolves the attached file.
5. Verify that red tags are displayed when Certification Complete and Active are set as no in both the list and form.
6. Verify that the Days Until Expiration field shows a red expired tag when certification has expired.
7. Verify that yellow and red alerts are displayed in the Expiration Date field when the certification has yellow and red alerts set up.

JT-1386245

Vendor certifications UI enhancements

Users can now create and update records from the list by using Add Row, Open, Save and New, and Save actions. Added a new Comment field to provide additional information of the certifications from the list view. Improved red alerts by displaying red tags when certifications are expired or not validated. Days Until Expiration field in the form has been updated to also display Expired red tag when certification has expired.

Program/Business class/Process affected:

VendorCertification

Use these steps to test the enhancement:

• Verify that records can be created from the list using Add Row action.
• Verify that the fields Expiration Date and Validated are updatable from the list.
• Verify that the Comment field is displaying on the list.
• Verify that red tags display when Validated is set as No in both the list and form
• Verify that the Days Until Expiration field shows a red expired tag when certification has expired.

Dependencies: UI = Xi

JT-1386239

Vendor context forms

Forms did not show Vendor information the same way..

Program/Business class/Process affected:

Payables

To test this enhancement, verify that these forms show Vendor Group and Vendor information and descriptions:

• VendorContact
• VendorBalance
• VendorComment
• VendorCertification
• VendorDiversity
• VendorCompanyDefault
• VendorAttachment
• VendorWithholdingCode

JT-1386172

Added searchable text field to Vendor

A keyword search field was created to include multiple fields for search.

Program/Business class/Process affected:

• Vendor.busclass
• PayablesSpecialistProcessingActionsMenu

Use these steps to test the enhancement:

1. Sign in as Payables Vendor Specialist. Select Run Processes > Vendor Keyword Generation.
2. Run this action to populate the keyword field with relevant information.
3. Verify that action completes successfully.

JT-1381050

Payables invoice Drill Around - approval information

Multiple Drill Around items were used for approvals. They have been consolidated into a single form with three panels.

Program/Business class/Process affected:

Payables

To test this enhancement, verify that Current Approver panel is displayed correctly on the All Approvers form.

JT-1380346

Payables Vendor Specialist menu changes and Purchasing Manager procurement card menu changes

Vendor Interfaces and related menu items are combined onto a new Vendor Interfaces page.

Procurement Card Interface Results are combined with Procurement Card Interface Maintenance.

Procurement Cards > Setup has combined page for Procurement Card Setup and Merchant Setup

New Audit History page: Select Run Processes > Manage Payments for Invoice, Distribution and Payment Audit History

Program/Business class/Process affected:

Payables Vendor Specialist sub menus, pages, and forms.

Use these steps to verify that you can search/filter from these list views:

1. Sign in as Payables Vendor Specialist and review the Home Page layout for ease of use
2. Sign in as Payables Vendor Specialist and use the filter fields to search
3. Sign in as Payables Vendor Specialist and select Vendor Utilities > Vendor Interfaces. Verify that the interfaces each have a tab. Verify that the Interface action is accessible on the action bar:
   • Vendor Interface Maintenance
   • Balance Interface Maintenance
   • Address Interface Maintenance
   • Vendor Interface Results
4. Sign in as Payables Vendor Specialist and select Run Processes > Manage Payments > Audit History. Verify that the audits tab exists each from the Audit History menu and that the searches function correctly:
   • Invoice Audit History
   • Distribution Audit History
   • Payment Audit History
5. Sign in as Purchasing Manager and select Manage Procurement Cards > Procurement Card Statement Interface. Verify that the Interface Procurement Card Statement action is available on the Maintenance List
6. Sign in as Purchasing Manager and select Manage Procurement Cards > Setup > Procurement Card Setup. Verify that menu items are combined into tabs:
   • Procurement Card Users
   • Procurement Card Programs and Companies
   • Procurement Card Numbers
7. Sign in as Purchasing Manager and select Manage Procurement Cards > Setup > > Merchant Setup. Verify that the menu items are combined into these tabs:
   • Merchants
   • Merchant Groups
   • Merchant Vendor Cross Reference

JT-1379989

Payables invoice Drill Around

Multiple drill items are condensed into a single form.

Program/Business class/Process affected:

Payables

To test this enhancement, select the Invoice Detail tab. The tab contains the information from the three removed drill.

JT-1379966

Payables invoice error messages

Improved the payables invoice error messages.

Program/Business class/Process affected:

PayablesInvoiceError

Use these steps to test the enhancement:

JT-1377507

Payables Vendor Specialist menu and list titles

Renamed menu items and list titles:

Sign in as Payables Vendor Specialist and select Run Processes > Manage Payments.

• View Cash Requirements Results renamed Cash Requirements Results
• Payables Forecasting List renamed Payables Forecasting
• Forecasting Page renamed Direct Forecast
• On Hold Invoice Search renamed Invoices On Hold
• Credit Memo Application renamed Credit Memos

Program/Business class/Process affected:

Manage Payments

To test this enhancement, verify the titles of menu items and their functionality.

JT-1375513

Process tax documents list and menu titles

Renamed menu items and list titles:

Sign in as Payables Vendor Specialist and select Run Processes > Process Tax Documents.

Combined Reportable Income List is renamed to Combined Reportable Income.

Tax Identification CSV Output Files List renamed to Tax Identification CSV Output Files

US 1099 Tape Output, list, and menu Item renamed to US 1099 Tape Output Files

Program/Business class/Process affected:

• Process Tax Documents
• US1099OutputHeader
• CSVOutputHeader
• CombinedReportableIncomeResult

To test this enhancement, verify the names of affected lists, menu items, and their functionality.

JT-1373017

Payables Journalize Preview Total fields

Non-relevant subtotals existed on the Journalize Preview listing. The sub-totaling is now limited to data that is relevant based on the column on which the list is sorted. For example, if the list is sorted by the finance structure, then the sub-totals are for the account and company. Status is no longer included in any of the sub-totals.

Program/Business class/Process affected:

PayablesInvoiceDistribution - Journalize Preview list sub-totaling

Use these steps to test the enhancement:

1. Select Journalize Preview and perform a search.
2. Select any of the sortable columns to sort the data by that attribute. For example, Vendor, Invoice, Post Date, Finance Structure. The sub-totaling must correspond to that column.

JT-1347348