Creating disbursements

Use this procedure to create disbursements to pay vendors. You can have only one vendor per disbursement.

  1. Select Processing > School Processing > Bank Transactions.
  2. Click Create Disbursement.
  3. Specify this information:
    School
    Select a school.
    Bank Account
    Select the bank account to use.
    Transaction Date
    The current date is the default. You can override the transaction date.
    Amount
    Specify the disbursement amount.
    Description
    Provide a description for the disbursement transaction.
    Account Code
    Select the account code, if applicable.
  4. In the Vendor section, specify this information:
    Student Activity Vendor
    If student activity vendor is used, select a vendor tht is already defined in Student Activity Management.
    Vendor Group
    If vendor from payables solution is used, select the vendor group where the vendor is belong. This defaults to the school vendor group.
    Vendor
    Select the payable vendor.
    One Time Vendor
    If one time vendor is used, you can select this check box. Vendor information you provide on this record is not saved as a new vendor record in the system.
    Income Code
    Select the income code for 1099 reporting.
    Reportable Income Amount
    Specify the amount for 1099 reporting.
    Add New Vendor or One Time Vendor
    Add the vendor name, address, tax information, and income code.
    • If this is a one time vendor, the information will remain on this record.
    • If this is a 1099 reportable vendor, you must include tax information.
    • If this is a new Student Activity vendor, this information is saved to the vendor list. The vendor list is district-wide.
  5. Click Save.
  6. In Transaction Detail section, select Create.
  7. Select the Activity and specify the Amount of activity for the disbursement. You can add more activities to the disbursement after you save the record.
  8. Click Release if disbursement details are complete.