Creating returned payments (NSF)

Use this procedure to process returned payments. A receipt must have a status of Deposited.

  1. Select Processing > School Processing > Bank Transactions.
  2. Click Create NSF Record.
  3. Specify this information:
    School
    Select a school.
    Bank Account
    Select a bank account to use.
    Transaction Number
    Specify the transaction number for the NSF record.
    Amount
    Specify the amount to return.
    Description
    Provide a description for the NSF transaction.
    Related Receipt Record

    You can tie a receipt to a returned payment. If you do, the NSF record amount must match the receipt amount.

    When the NSF record is released, the original receipt status is changed from Released to Returned.

    Transaction Date
    The current date is the default. You can override the transaction date.
    Create New Receipt for the Redeposit
    Select this field if the payment will be deposited again.

    If this field is selected, a new receipt is created and released by the system. The receipt is ready to attach to a deposit when this procedure is complete.

    Returned Payment Number
    Specify the returned payment number. For example, the check number.
  4. If there is a bank fee associated with the returned payment, specify this information:
    Fee Transaction Number
    Specify the fee transaction number.
    Fee Amount
    Specify the fee amount.
    Fee Account
    This value is the default for the NSF activity on the bank account
    Charge Fee to Student
    If the fee will be charged to a student, select a Student ID. An assigned activity and fee are created on the student record.
  5. Click Save.
  6. Select Release if the NSF record details are complete.