Payables templates

All sample documents, instructions for uploading templates, and setting up the Payables chargeback and vendor statements are performed by Payables Administrators. Select Setup. Payables payment output files are set up by Cash Administrators.

This table shows the locations of templates to use when setting up IDM templates:

Output document	Sample document template location	Upload IDM template location	Set up IDM template location
Payables Chargeback	Customer Document Setup > Sample Payables Document Templates > Payables Chargeback	Customer Document Setup > IDM Templates > Payables Chargeback	Companies > Payables Company > Document Templates
Payables Debit Memo	Customer Document Setup > Sample Payables Document Templates > Payables Debit Memo	Customer Document Setup > IDM Template > Payables Debit Memo	Companies > Payables Company > Documents Template
Payables Payment Output Check	Customer Document Setup > Sample Payables Document Templates > Payables Payment Output File	Customer Document Setup > IDM Templates > Payables Payment Output	Cash Setup > Cash Payment Formats
Payables Payment Output Remittance Advice	Customer Document Setup > Sample Payables Document Templates > Payables Payment Output File	Customer Document Setup > IDM Templates > Payables Payment Output	Cash Setup > Cash Payment Formats > Remittance Options
Payables Payment Output Wire Transfer	Customer Document Setup > Sample Payables Document Templates > Payables Payment Output File	Customer Document Setup > IDM Templates > Payables Payment Output	Cash Setup > Cash Payment Formats
US1099 Form	N/A	N/A	Vendor Groups > Document Templates
Vendor Statement	Customer Document Setup > Sample Payables Document Templates > Vendor Statement	Customer Document Setup > IDM Templates > Vendor Statement	Vendor Groups > Document Templates

Use this information to enable IDM for Payables Payment Output-Payment and Remittance Advice:

1. Set the payment format to IDM Output File.
2. Set the remittance option to Overflow Document or Separate Remittance.
3. In the Overflow Document remittance option, specify the number of remittance lines. This field indicates the number of remittance records to include in the generated payables output document. The remaining remittance records are included in your remittance advice overflow document.

You can use IDM to set up letters of retention and US1099.

Use these steps to enable automatic uploading:

• For letters of retention templates, selectSetup > Payables Company. On the Invoice Withholding tab, select the Global Withholding check box. The Global section on the Document Templates tab is available.
• For 1099 templates, sign in as Payables Administrator and select Setup > Vendor Groups. Select the Use IDM Template for US1099 Forms check box on the Document Templates tab. This process automatically uploads and assigns all of the latest 1099 templates to the vendor group. To manually update to the most recent 1099 templates, run the Reload US1099 IDM Template action.

This table shows the locations of templates to help in setting up IDM templates:

Output document	Sample document template location	Upload IDM template location	Set up IDM template location
Letter of Retention	Payables Administrator > Setup > Customer Document Setup > Sample Payables Document Templates > Letter of Retention tab	Payables Administrator > Setup > Customer Document Setup > IDM Templates > Letter of Retention tab	Payables Administrator > Setup > Companies > Document Templates > Global
US1099 Form	N/A	N/A	Vendor Groups > Document Templates