Intercompany Billing

Add ability to automatically release documents when created from Projects Invoice

A new set of internally interfaced documents will be coming into Intercompany Billing from Projects. Similar to other internally interfaced documents from Journal Control, Payables Invoice, and Transfer Pricing, Project Contract Invoicing will need an option on the Intercompany Billing Group to allow billing documents to be automatically released upon creation.

Program/business class/process affected:

• Intercompany Billing Group – addition of option to automatically release billing documents from a Project Contract Invoice
• Intercompany Billing Document Header – addition of condition to check if billing documents created from a Project Contract Invoice should be automatically released

Use these steps to test the enhancement:

1. With the new option to automatically release documents from Project Contract Invoice unchecked, verify that billing documents created from a Project Contract Invoice are not being automatically released.
2. Enable the new option to automatically release documents from Project Contract Invoice by checking the box and verify that billing documents from a Project Contract Invoice are being automatically released.
3. Additional verifications:
   1. Verify the Originated From shows Project Contract Invoice for billing documents created from Projects.
   2. Verify a DrillAround exists from the billing document to the Originating Project Contract Invoice and takes you to the Project Contract Invoice form.
   3. Verify that an Unreleased billing document that originated from a Project Contract Invoice cannot be deleted.
   4. Billing documents originating from internally interfaced documents, which now includes Project Contract Invoice, cannot have certain fields changed. Verify that the following fields cannot be changed for a billing document that originated from a Project Contract Invoice:
      1. Document header fields of Currency, Receivable Company, Receivable Currency Table, Receivable Exchange Rate, Payable Company
      2. Document line fields of Recharge Item, Unit Price, Quantity

Dependencies: Knowledge and setup of Projects and Project Contract Invoicing

JT-1549119

Enhance Intercompany Billing Invoice release action to update projects fields on ReceivableInvoice

A new set of internally interfaced documents will be coming into Intercompany Billing from Projects. When the receivable invoice is being created for billing documents that originate from a Project Contract Invoice, the fields ProjectContract, ProjectContractInvoice, ProjectFundingSource, and FinanceDimension2 need to be populated on the ReceivableInvoice record to preserve existing visibility from Project Contract Invoicing to Receivables and from Receivables to Project Contract Invoicing.

Program/business class/process affected:

• Intercompany Billing Document Header – release of billing documents and creation of receivable invoices

Refer to Projects enhancement JT-1494081 “Add Inter-Company Billing funding source to Project Contracts” for details on how to setup and create a Project Contract Invoice to interface into Intercompany Billing. Once that setup is complete and billing documents can be created from a Project Contract Invoice, validate that:

1. Verify on release of a billing document that originated from a Project Contract Invoice that the fields ProjectContract, ProjectContractInvoice, ProjectFundingSource, and FinanceDimension2 are populated on the ReceivableInvoice record.
2. Verify from Project Contract Invoicing that there is visibility to the Receivable Invoices that were created through the Intercompany Billing process.
3. Verify from Receivable Invoices that came through the Intercompany Billing process that there is visibility to the Project Contract Invoice.

Dependencies: Knowledge and setup of Projects and Project Contract Invoicing

JT-1549120

Intercompany Billing revenue entries should update Billed and RevenueRecognized fields for Project Contract Invoices

A new set of internally interfaced documents will be coming into Intercompany Billing from Projects. When those billing documents from a Project Contract Invoice create a Receivable Invoice, the receivable distributions that create Global Ledger Transaction Detail records need to have the field Billed set to a Distributed value and the field Revenue Recognized set to a value of Processed – this will prevent revenue entries from being billed in Projects.

Program/business class/process affected:

• ReceivableGLDistribution – creation of these records that create GLTransactionDetail records when the receivable invoice is created from billing documents

Refer to Projects enhancement JT-1494081 “Add Inter-Company Billing funding source to Project Contracts” for details on how to setup and create a Project Contract Invoice to interface into Intercompany Billing.

Once that setup is complete and billing documents can be created from a Project Contract Invoice, release a document to create the receivable and payable invoices.

Verify that the Global Ledger Transaction Detail records created for the receivable invoice have their Project Related fields of Billed show as Distributed and Revenue Recognized as Processed.

Dependencies: Knowledge and setup of Projects and Project Contract Invoicing

JT-1558690