Payables

Add new Default Vendor Payment Currency field to the Vendor import file

Add new Default Vendor Payment Currency field to the Vendor Import file.

Program/business class/process affected:

• VendorImport
• 11.0_post_CU80.faf

Use these steps to test the enhancement:

1. Navigate to Payables Vendor Specialist, Vendor Utilities and then Vendor Interfaces.
2. Create two vendor interface records and in the Defaults tab one record should have the Default Vendor Payment Currency set to Cash Code and the other should be set to Invoice.
3. Interface the records and verify the newly created vendor records have the Default Vendor Payment Currency field defaulted correctly.

JT-1538481

Provide default option to be set at the vendor or cash code level to change default from cash code currency to invoice currency on vendor payment currency field on Payables Invoices

Add new field on Vendor to allow Vendor Payment Currency to default from invoice currency.

Program/business class/process affected:

• Vendor
• PayablesInvoice
• PayablesInvoicePayment
• 11.0_post_CU80.faf

Use these steps to test the enhancement:

Currently the Vendor Payment Currency will default to the cash code currency. A new “Default Vendor Payment Currency” state field has been added to Vendor. The field will default to cash code, but it can be changed to ‘Invoice’

1. Open a vendor record and in the main tab change the Default Vendor Payment Currency to Invoice.
2. Create an invoice for the vendor and verify the Vendor Payment Currency defaults to the invoice currency.
3. Change the invoice currency and verify the vendor payment currency updates.
4. Populate the vendor payment amount and change the vendor payment currency.
5. Change the invoice currency to something new and verify the vendor payment currency does not update.
6. Change the cash code to one with a new currency and verify the vendor payment currency doesn’t update.
7. Create an invoice for another vendor and verify the Vendor Payment Currency defaults to the cash code currency.
8. Change the cash code to one with a different currency and verify the vendor payment currency updates.
9. Populate the vendor payment amount and change the vendor payment currency.
10. Change the cash code to something with a new currency and verify the vendor payment currency does not update.
11. Process the invoices through a payment cycle and verify the payments are correct.
12. Verify when using a mobile device, the new Default Vendor Payment Currency field performs the same as when testing in the web.

JT-1480190

Add Report Distribution functionality to Cash Requirements

Enhancement to offer Report Distribution for Cash Requirements.

Program/business class/process affected:

• Cash Requirements

Use these steps to test the enhancement:

1. Verify new Report Distribution Group parameter performs Report Distribution according to the Distribution Profile configuration.

JT-1231777

Allow Legal Name to be searchable on the Vendor tab

Manage Vendors search did not include the Vendor legal name

Program/business class/process affected:

• Manage Vendors search

Use these steps to test the enhancement:

1. Verify Manage Vendors search includes the Vendor legal name

Any dependencies:

Run Application Administrator => Financials => Payables => Vendor Utilities => Vendor Keyword Generation

JT-1527561

Do Not display recurring fields for match invoices

Enhancement to remove the recurring invoice information for match invoices.

Program/business class/process affected:

• PayablesInvoice

Use these steps to test the enhancement:

1. Navigate to an Unsubmitted invoice list.
2. Open an expense invoice where the payment is not split and verify in the Payment tab the Recurring Invoice
3. Options appear. Now open a non-expense invoice (match invoice, service contract invoice, etc.) where the payment is not split and verify in the Payment tab the Recurring Invoice Options do not appear.

JT-1533097

Do not require currency on pay group company to match payables company when cash code override is being used

Remove requirement on payables company stating company currency and pay group currency must be the same.

Program/business class/process affected:

• PayablesCompany
• PayablesInvoice
• PayablesInvoicePayment
• PayGroupUpdate_PayGroupUpdate
• PayGroupUpdate

Use these steps to test the enhancement:

The system will no longer require the payables company currency and pay group currency to be the same. Instead, the system will evaluate at an invoice level the necessary currencies match and are correct.

1. Verify on a payables company you can update the pay group to one where the currency is different than the payables company currency and the system evaluates the currencies at the invoice level. One way to verify this is to select a payables company that does not have any invoices entered.
2. Update the Pay Group field to one where the currency is different than the payables company currency and make sure the cash code default post company is blank. Now create an invoice for that payables company and click save. You should receive an error stating the company base currency must equal the pay group base currency.
3. Add a default post company where the currency is the same as the payables company to the cash code.
4. Click save again on the invoice and verify you invoice creates.
5. Verify the Pay Group Update action updates a payables company with a pay group where the currency is different than the company currency. One way to verify this is to pick a payables company where the pay group is the same currency as the company currency. Make sure there are unreleased and released invoices entered for that company and make sure the cash code default post company is blank.
6. Navigate to Payables Manager, Run Processes, Utilities, and Pay Group Update.
7. Populate the parameters and for the pay group make sure the new pay group is a different currency than the company currency. The update option should also be ‘Yes’.
8. Verify there is an error on the output report stating the currencies must be equal and to add a default post company on the cash code.
9. Add a default post company where the currency is the same as the payables company to the cash code.
10. Run the Pay Group Update job and verify the pay group updated on the invoices.
11. Verify all the invoices process through a payment cycle successfully.

JT-1527566

OTM invoke rule in PayablesInvoiceImport.busclass at line 2543 DeleteAllTransactionsForRunGroup exceeded 2 minutes and is still looping

In the payables invoice interface, if user uses the "Delete All Transactions For Run Group" where the invoices in the run group have a large number of distributions, the run time for the action is excessive

Program/business class/process affected:

• Payables Invoice Interface

Use these steps to test the enhancement:

1. Verify that in the payables invoice interface, if user uses the "Delete All Transactions For Run Group" where the invoices in the run group have a large number of distributions, the run time for the action is not excessive

JT-1538165

Push Discount Account from Header Down to Distribution Line For Basic Expense Invoices

Enhancement to prorate the discount amount against the expense distributions for non-match Payables Invoices.

Program/business class/process affected:

• Payables Invoice Distribution.

Use these steps to test the enhancement:

Verify the discount distributions of a Basic Payables Expense Invoice are prorated against the expense distributions according to the new field on Payables Discount Code Detail.

Allocation values:

• To Discount Code - Single discount distribution (existing functionality).
• Prorate By Account - Use Distribution Account from Expense Distribution but use General Ledger Chart Account from Payables Discount Code Detail.
• Land To Expense - Use entire Distribution Account from Expense Distribution

Other Invoice Types such as Match will continue to use Discount To Code. They will not be prorated and will post to the Discount Code Detail, Discount Account.

JT-1303465

Need Withholding Tax included on the VAT report maintenance for addition

Needed to define on VAT Report Maintenance to allow the ability to define a line for withholding codes. This will allow you to define what withholding codes will be included in the report.

The VAT Return report will then report on global withholding transactions related to the listed withholding codes.

Program/business class/process affected:

• VATReportingLine
• VATUsageCode
• ValueAddedTaxReturnReport

Use these steps to test the enhancement:

1. Global withholding must be defined for the company and vendor group.
2. Global withholding transactions must be generated from payables invoice processing.
3. Set up a VAT report with a VAT line with a tax indicator of withholding code, then define the withholding codes to be included in the report.
4. Run the report to make sure transactions the global withholding are populated.

JT-1461590