Payables

This section contains enhancements in Infor Financials and Supply Management for 11.0.81.0.

Add ability to select all invoices when assigning invoices to a manual payment

Add ability to select all invoices when assigning invoices to a manual payment.

Program/business class/process affected:

  • CashLedgerPayablesPayment
  • PayablesInvoicePayment

Use these steps to test the enhancement:

Create a manual payment. Click on Select All Payments. This will prompt for a pay through date which defaults to the payment date. It can be overridden. The system will get all invoices for the pay vendor, cash code, and transaction code with a due date equal to or less than the pay through date. After the job is ran, manually refresh the screen to see the selected invoices.

JT-1571660

Allow Expense Report to be Processed when NetBasisBaseAmount is Zero

Expense Management Interface requires "Set of Books" functionality in XM to be used.

Program/business class/process affected:

  • Expense Management Interface.

Use these steps to test the enhancement:

Verify Expense Reports interface correctly when "Set of Books" functionality in XM is not used.

JT-1569708

Approval Codes have no currency code so that approvers can approve 25,000 USD or 25,000 MXN which are 2 very different values.

Add a currency field to the invoice routing code so the system will have an exchange rate to apply across all currencies in the payables approval process.

Program/business class/process affected:

  • PayablesInvoice
  • InvoiceRoutingCode
  • InvoiceRoutingCodeResource
  • 11.0_post_CU80

A new Currency field has been added to Invoice Approval Codes. If this field is populated, when an invoice is submitted for approval the system will evaluate if the invoice currency is equal to the approval code currency. If the currencies are different the system will use the invoice date as a currency exchange date and calculate the invoice amount for the approval code currency. The calculated invoice amount is what the system will use to evaluate the max approval limit for approvers. If the currency field is not populated or if the approval code currency is the same as the invoice currency, the system will follow existing functionality. If the new Currency field is populated, the currency will also appear on the Invoice Approval Level form. Another change to the Invoice Approval Code form is when the Initial Approval Level is set to Specific Approval Level there will be a single Level field that appears for the user to enter a value.

Use these steps to test the enhancement:

  1. To test, navigate to Payables Manager, Setup, Invoice Approval Setup and then Invoice Approval Codes.
  2. Open an approval code to test with, populate the new Currency field and set the Initial Approval Level to First Approval Level Authorized To Approve Invoice Amount.
  3. Create a payables invoice in a different currency for an amount more than the first approvers calculated exchanged amount.
  4. Submit the invoice for approval using the approval code from above.
  5. Verify the invoice routes to the correct person based on a calculated exchange rate. Also verify the invoice can successfully go through the approval process and released.
  6. Do the same test but use an approval code group where all the approval codes have the currency field populated and use an invoice amount that will route the invoice to a level in the second approval code in the group.
  7. Verify the invoice routes to the correct approver and it successfully goes through the approval process and releases.

JT-1549228

Jamaica Withholding Tax

For Global Withholding, need to enhance functionality to accommodate requirements for Jamaica Withholding. This requires the use of a new Period Invoiced Threshold and minimum invoice amount.

Program/business class/process affected:

  • CalculateWithholdingAmount.field
  • IncomeWithholdingCode
  • IncomeWithholdingRate
  • PayablesInvoice
  • PayablesInvoicePayment
  • PayablesInvoiceWithholding
  • Vendor

Use these steps to test the enhancement:

  1. Create a Withholding Code that is Accumulated type.
  2. Add a withholding rate that includes a Minimum Invoiced Amount and a Period Invoice Threshold.
  3. Test that any invoice entered that is over the minimum invoiced amount will have withholding calculated.
  4. Test that any invoice under the minimum amount will not get withholding calcuated until the total invoiced amount for the period exceeds the Period Invoiced Threshold. Once the threshold is surpassed the past invoices are then subject to withholding so the current invoice will be reduced by catch up amount.

JT-1556540

Manual Payments should consider Withholding Amount

Manual Payments are not calculating Withholding Amount correctly.

Program/business class/process affected:

  • Manual Payments.

Use these steps to test the enhancement:

Verify Manual Payments are calculating Withholding Amount correctly.

JT-1569508

Need ability to split payments on invoices with accrued type withholding codes

For Global Withholding functionality, need the ability to split payments on invoices with accrued type withholding codes.

Program/business class/process affected:

  • CalculateWithholdingAmount.field
  • PayablesInvoiceWithholding
  • PayablesInvoicePayment

Use these steps to test the enhancement:

  1. Global Withholding must be enabled at the company and Vendor Group.
  2. Create an invoice for an accrued withholding code. Releasing the invoice will create the accrual offset for the withholding amount.
  3. Split the invoice into multiple payments.
  4. Pay each payment separately making sure all amounts are posted correctly.

JT-1571627

Provide mechanism to validate the Period Close Date during the close process

Add display fields of the period to be closed to the payables close period parameter screen.

Program/business class/process affected:

  • PayablesPeriodClose

Use these steps to test the enhancement:

  1. Navigate to Payables Manager, Run Processes, Process Month End and Close Period in Payables.
  2. Populate the Company parameter field and verify the new Fiscal Year and Period Name display fields match the Current Year And Period in Accounting Entity.

JT-1489210

Vendor - display required indicator for conditionally required fields

Some required fields on Vendor that are only required under certain conditions do not show the required red asterisks. This has been corrected.

Also, Vendor Addresses have been updated to use new formats that are more modern and space efficient.

Program/business class/process affected:

  • Vendor
  • Vendor Address
  • Vendor Contact
  • Vendor Location
  • Purchase Order

Use these steps to test the enhancement:

  1. When creating and maintaining Vendor, view Address and enter it in on the main form of:
    1. Vendor, Vendor Address, Vendor Contact, Vendor Location and Purchase Order.

JT-1554378