Adding an integration document to a Related Links list

The left header of each landing page includes a Related Links list where you can place links to websites that are hosted outside of the portal. To add a link, you must add a reference of the Related Links integration document and configure the data items to specify the URL and the locations of the link. When you use a reference document, it inherits any changes that are made to the source document. You must add a reference of the Related Links integration document for each related link that you add. You must assign groups to the document.

  1. Log in to HRSD Knowledgebase.
  2. On the Home page, click the ellipsis icon.
  3. Select Document Manager.
  4. Select Add New Document > Add from Organization.
  5. In the Add Method section, select Reference.
  6. Specify related links in the Name/Tag search field.
  7. Click the Search button.
  8. Select Related Links.
  9. Click Add.
  10. Click the exit icon to close the Add Documents page.
  11. On the Document Manager, click Refresh.
  12. Click the Edit link that is associated with the Related Links document that you added.
  13. In Edit mode, select the Document Name menu.
  14. Select Data Items.
  15. Click rooturl.
  16. Delete the sample URL.
  17. Select the default option or specify a custom URL. For an external websites, include http:// or https://.
  18. Click OK.
  19. Click section.
  20. Select the option that corresponds to the landing page where the related link is to be displayed. If you have already specified a landing page for the section data item, select another landing page option.
  21. Click OK.
  22. To add the link to another landing page:
    1. Select section2.
    2. Delete the sample text.
    3. Specify the landing page in this format: subject_link, where the subject is the landing page subject. For example, specify career_link to add the link to the Careers landing page.
  23. Specify the subject of the primary location of the link:
    1. Click subject.
    2. Delete the sample text.
    3. Specify the subject of the primary location of the link. For example, if the link is on the Pay landing page, you must specify pay.
    4. Click OK.
    5. Click the exit icon to close the Data Items screen.
  24. Assign the groups that can access the link:
    1. Select Tools > Access.
    2. On the Portal Access tab, select UnAssigned Groups.
    3. Select one or more groups from the list.
    4. Click Assign Group.
    5. Click the exit icon to close the Access screen.
  25. Change the name of the document:
    1. Select Tools > Details.
    2. In the Name field, specify the name of the document. The name that you give the document is the name that is displayed in the Find a Form list of the specified landing page.
    3. Click Update.
  26. Select Check In > Check In.
  27. Publish the document.