Link lists and links

For a fully contextualized site, we recommend that you add one or more links in a link list to the end of the content instead of using inline links. Links are contained in a link list. You add a link list, then you add one or more links to the link list. Links to documents on a link list are filtered.

You can add multiple links to a link list. You can add multiple link lists to a document.

Adding link lists

Link lists may contain links to landing pages, other content, topics, or other sites. Links within content must be contained within link lists.

  1. Log on to HRSD Knowledgebase.
  2. On the Home page, click the ellipsis icon.
  3. Select Document Manager.
  4. If the document is not yet published, click Edit. If it is published, select the name of the document.
    If the document isn't checked out by another user, it becomes checked out and available for editing. If the document is checked out by another user, you can't check out the document until the other user checks it in.
  5. In the Edit mode, right-click the content area where you want to add the link list.
  6. Select Add Linklist.
  7. Specify this information:
    Editor Label
    The editor label for the link list is auto-generated by the system. It can be overwritten. The editor label is visible only in the editor. It is not shown in the published document.
    Header
    To insert a heading above the list of links, use this field to place a header over the list of links. To use no heading, leave this field blank.
    Text
    To add a description of the link list, use this field to add the text. To use no description, leave this field blank.
  8. Click Save.

Adding links to link lists

You can add links to a link list. You can add links to landing pages, other content, topics, or other sites. If you have just added a link list, proceed to step 3.

  1. Log on to HRSD Knowledgebase.
  2. On the Home page, click the ellipsis icon.
  3. Select Document Manager.
  4. If the document is not yet published, click Edit. If it is published, select the name of the document.
    If the document isn't checked out by another user, it becomes checked out and available for editing. If the document is checked out by another user, you can't check out the document until the other user checks it in.
  5. Right-click the link list.
  6. Select Add Link.
  7. Select the link type.
    Topic
    Link to a topic in the same document (available only if the document has multiple topics).
    Document

    Link to another document on the site. If the document you're linking to has multiple topics, you can link to a specific topic, otherwise it will automatically default to the document's first topic. This link is filtered to the user groups that have access to the document specified. Use the search fields to find the document or scroll through the pages of content.

    URL
    Link to another site. These links are not filtered.
  8. Specify this information:
    Editor Label
    The editor label for the link is auto-generated by the system. It can be overwritten. The editor label is visible only in the editor. It is not shown in the published document.
    Custom name
    The document or topic name will automatically be used, if left blank. Optionally, specify the link name.
    Alt Text
    Leave blank.
    Target
    For links to documents in your portal, ignore. For links to sites outside your portal, specify _blank so the target page opens in a new window.
    Query String:
    Ignore.
    Display
    Ignore
    HTTPS:
    Leave not selected.
    Display Link Name As:
    For links to documents only. When the link links to a document in your portal, set to Document Name to reflect the name of the document to which you are linking. Set to Topic Name to reflect the name of a topic of the document to which you are linking. In general, select Document Name unless you are linking to topic in a multi-topic document . You determine the document and topic to which you are linking at the next menu. Verify that the Custom Name field is empty.
  9. After you make your selection, click Next. An options menu opens, depending on the type of link you selected:
    • If you select Topic Name, a list of topics for the current document opens. This option is used only for multi‑topic documents when you want to link to a specific topic.
    • If you select Document Name, a list of documents opens. When you select a document, its topics appear in the third column (Choose Topic). In most cases, you do not need to select a topic unless you are linking to a specific topic in a multi‑topic document.
    • If you select URL, a text box opens where you enter the destination URL. When specifying a URL, you must include either http:// or https://.
  10. Make your selection and click Save.
  11. To add more links, repeat steps 5-10.

Deleting link lists

  1. Log on to HRSD Knowledgebase.
  2. On the Home page, click the ellipsis icon.
  3. Select Document Manager.
  4. If the document is not yet published, click Edit. If it is published, select the name of the document.
    If the document isn't checked out by another user, it becomes checked out and available for editing. If the document is checked out by another user, you can't check out the document until the other user checks it in.
  5. In Edit mode, right-click the link list.
  6. Select Delete Linklist.
  7. Click Save on the content area toolbar to save the change.
  8. Select Check In > Check In.
  9. Publish the document to all environments.

Deleting links

  1. Log on to HRSD Knowledgebase.
  2. On the Home page, click the ellipsis icon.
  3. Select Document Manager.
  4. If the document is not yet published, click Edit. If it is published, select the name of the document.
    If the document isn't checked out by another user, it becomes checked out and available for editing. If the document is checked out by another user, you can't check out the document until the other user checks it in.
  5. In Edit mode, right-click the link list.
  6. Select Edit Linklist.
  7. Click Links.
  8. Select the boxes that are associated with the links that you want to delete and click Delete.
  9. Click Yes to confirm.
  10. Click Save.
  11. Select Check In > Check In.
  12. Publish the document to all environments.