Adding a tax group

To add a tax group:

  1. Select Administration > Property > Taxes > Tax Groups.
  2. Click New Record.
  3. Specify the information that you require. See additional details about these fields:
    Property
    Specify the property to which the tax group is linked.
    Effective Date
    Specify the date on which the tax group becomes effective.
    Note: You can create multiple tax groups for a group that already exists if the Effective Date for the group is different.
    Rounding
    Specify the rounding method in case the total tax amount that must be posted to the guest account includes Cents (or lowest denomination of the currency that you are using). The rounding method determines how the calculated tax is rounded to the number of decimal places specified for the currency. Select one of these options:
    • None: The system uses the actual amounts without any rounding.
    • Normal Rounding: This is the default setting. If the decimal places that must be used for a currency are not specified, the system rounds the tax amount to six decimal places. For example, the digit at the 6th decimal place of the payable amount is rounded upwards, if the digit at the 7th decimal place is equal to or more than 5. The 6th digit is rounded downwards if the digit at the 7th decimal place is equal to or less than 4.
    • Round Up: The system rounds the digit at the 6th decimal place of the payable amount upwards, if the digit at the 7th decimal place is equal to or more than 1.
    • Truncate: The system discards the cents and posts the whole dollar amount.
    Cumulative Tax Amount
    The sum of all the tax amounts defined for the tax group. You can define the tax amounts for the tax group in the transaction code, on the Transaction Code tab. This is a display field.
    Cumulative Tax Percentage
    This field displays the sum of all the tax percentages defined for the tax group. You can define the tax percentage for the tax group in the transaction code, on the Transaction Code tab.
    Enable Generate Inclusive
    By default the check box is unchecked. If you select the check box, the system breaks the charge posted to the guest account into its net amount and uses that net amount to calculate tax. The tax is calculated for each net amount.

    If you clear the check box, the system calculates the tax based on the Posting Type that you specify on the Transactions Code tab.

    Note: 
    • If you select this check box, you must select the Posting Type as Inclusive on the Transactions Code tab.
    • If you select this check box, the Inclusive Base field and the Minimum field on the Transaction Code tab is disabled.
    • If you select this check box, the Condition Tax Minimum Amount field in the Condition Base Details section on the Transaction Code tab is disabled.
    • If you select this check box, you can set Posting Type to Inclusive even when the Tax Base field is set to Compound option on the Transaction Code tab.
    Inclusive Tax Adjustment to House
    Indicates how the system handles an adjustment made to a posting when the posted amount includes inclusive taxes. If you select the check box, the system credits the adjusted inclusive taxes back to the guest account. If you clear the check box, the adjusted inclusive taxes are retained in the accounts related to the property.

    Select the check box to enable the Folio field.

    Folio
    Specify the folio to which you want to post the tax. All folios displayed are part of the guest account. You can use the folios to separate the charges when the guest, or your property, requires separate billing.
    VAT 0%
    By default this checkbox is unchecked. If you select the check box, all existing transaction codes associated with this tax group are removed and are protected on the Transaction Codes tab.
    Note: This checkbox is only displayed if the TAXINV property parameter is set to Yes.
  4. To save the record, click the Save button.