Configuring property forms

Use the Property – Forms tab to indicate the names of the forms that are used for printing different HMS activities. This form is used by the General Manager, Operations Manager, and Reservation Manager of the property.

To configure the property forms:

  1. Select Administration > Property > Property Configuration
  2. Select a Property on the Record View tab.
  3. Click the Forms tab.
  4. Specify this information in the RESERVATIONS section:
    Registration Card Terms
    The text of the Terms and Conditions to be printed on the Registration card.
    Proforma Folio Terms
    The text of the Terms and Conditions to be printed on the Pro-Forma Folio..
    Show Folio Parameters
    Select this check box to display the parameters in the Folio.
    Folio Terms
    The text of the Terms and Conditions to be printed on the Folio..
    Batch Folio
    The batch of the folio.
    Use Folio Terms for Batch Folio
    Select this check box to include the Folio Terms in the selected Batch Folio.
    Folio E-mail Subject
    The text for the email subject line used in the folio.
    Folio E-mail Body
    The text for the email content used in the folio.
    Confirmation E-mail Subject
    The text for the subject line in the confirmation email.
    Confirmation E-mail Body
    The text for the email body in the confirmation email.
    Cancellation E-mail Subject
    The text for the subject line in the cancellation email.
    Cancellation E-mail Body
    The text for the email body in the cancellation email.
    Pro Forma E-mail Subject
    The text for the subject line in the Pro Forma.
    Pro Forma E-mail Body
    The text for the email body in the Pro Forma.
    Activate Terms and Condition
    Select this check box for the guest to accept the terms and conditions that are specified by the property..
    Terms and Condition
    The variables for which the related data is substituted. The variables include:
    • <GUEST NAME>
    • <HOTEL NAME>
    • <CONFIRMATION NUMBER>
    • <ARRIVAL DATE>
    • <DEPARTURE DATE>
    • <RATE AMOUNT>
    • <TAX AMOUNT>
    • <TOTAL AMOUNT>
    Note: 

    For example, for <GUEST NAME> the Primary Guest name from the Guest Stay screen is substituted.

    Note: 

    You can click to preview the Terms and Conditions.

  5. Specify the terms in the Guest Opt-in Terms text boxes in the Guest Opt-in Terms section. The application displays the terms in the Registration card below Guest Signature. The text boxes are Active if the text is specified. You can also specify the text for hyperlink in the Opt-in Hyperlink text boxes
  6. Click Save Record.
    Note: The text specified in the Tax Invoice Footers section is displayed on the Hungary Information tax invoice, Deposit Invoice, and Final Tax Invoice
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