Adding non-room items

Use the Non-room Items menu to create and maintain non room items that can be added to bundles and added to package plans or as enhanced experience items.

To add a non room item:

Select Rates and Sales > Pricing > Non Room Items.
Click New Record.
Specify this information:

Item

Specify the item code in the first field. Specify the item description in the second field.

Additional Description

Specify the additional description for the non-room item.

Central Non Room Item

The item code saved as a billing profile on the reservation template in HMS central. The item created using the Global codes screen can be associated with the centralized item.

Category

The category to classify the amenities.

Sub-Category

The sub-category associated with the amenity. Only the sub-category values configured for the category are displayed.

Property

Specify the property to which the non-room item belongs to.

Status

Specify the non-room item's status. You can use this non-room item only when the status of the code is set to Active.
In the NON ROOM DETAILS section, specify this information:
Price

Specify the price to be posted to the folio.

Price does not Include POS Tax

Select this check box to exclude the POS taxes in item price.
Note: This is applicable only to the non-EOD Post items.

Transaction Type

Specify either a single transaction code or a transaction group code. If you select a transaction group code , the Transaction Group field is enabled.

Transaction Group

Specify the transaction group code. This group code consists of combination of transaction codes that are used to post transactions for this non-room item. The field is enabled when a Transaction Type of Group is selected. For example, the transaction group posting code can comprise of transaction codes for golf, tennis and spa.

Posting Code

Specify the transaction code that will be used to post the item on the guest's folio.

Post Consumption As

The code of the Transaction Code for posting the consumed items.
Note: The Transaction Type value must be Transaction Code.

Offset Consumption
Select this check box to offset the transaction which is related to the items. These fields are enabled:
- Unconsumed Transaction Offset Code
- Allowance Transaction Offset Code
- Allowance
- Discount Offset Transaction Code
- Discount Amount
- Discount based on Pricing Control
- Max Discount Amount
Available as Add-On

Select the check box to allow the non room item to be available as an Add-On item.

Department

Specify the department that is responsible for the non room item.

Allow Activity

If this check box is selected, the non-room item can be used for a guest activity. You can select or clear the check box only for an Inactive non-room item. Guest activities could be Scuba diving, Hiking, Spa and so on.

Eligible for Up-Sell

If this check box is selected, you can sell this additional non-room item to the guest who already has booked other activity related non-room items.

Meal Period
Specify the meal period. Following are the available options:
- Breakfast
- Lunch
- Dinner
- None
EOD Post
If this check box is cleared, these fields are enabled:
- Unconsumed Transaction Offset Code
- Allowance Transaction Offset Code
- Allowance
- Discount Offset Transaction Code
- Discount Amount
- Discount based on Pricing Control
- Max Discount Amount
.
Posting Type
Specify the posting type for the non room bundle:
- Pre Date Roll: By default, the posting type is set to pre date roll. The bundle item is posted to the folio before the hotel date is rolled or changed.
- Post Date Roll: The bundle item is posted to the folio after the hotel date is rolled or changed.
Unconsumed Transaction Offset

Specify the transaction code to use in case the item is not fully consumed by the guest and the unconsumed transaction must be posted.

Allowance Transaction Offset

The transaction offset code that is used to post any additional allowance over the item's price.

Allowance

Specify the amount over and above the item price, for which a guest is not charged. If a guest's transaction posting or expense is within the cumulative amount of the item price and the allowance amount, the guest is not charged for the extra expense. The allowance amount must be greater than zero.

Discount Transaction Code

Specify the code used to post the discount transaction. By default, the field is hidden.

Discount Amount

Specify the discount amount. By default, the field is hidden.

Discount Based on Pricing Control

If this check box is selected, the discount is applied based on Pricing Control. For example, the pricing control options can include Per Adult, Per Child, Per Person, or Per Room.

Max Discount Amount

Specify the maximum discount amount. The field is available only when you select Discount Based on Pricing Control.

Room Upsell
Select this check box to configure the Non-Room Item with an active upsell room.
Note: The application selects these check boxes:

Available as Add-On

Per Date Roll

EOD Post

Allow Override of Unit Price
Eligible for Special Package Tax

If you select the check box, the system applies the alternate tax group when processing the non-room items within a package rate during EOD posting.

Inventory Controlled

Select the check box to make an item inventory controlled. After you make an item inventory controlled, the item stays inventory controlled. You cannot change an item from inventory controlled to not inventory controlled. You can set the amount to zero if necessary. Inventory is not allowed for an item for which the Posting Frequency is set to Floating. Also, inventory is generally not allowed for an item that is Transaction Group controlled.

Inventory Count

Specify the inventory number. A record for this inventory amount is created on the Inventory tab by the system. The Start Date is set to the Hotel Date. If a record already exists for the Start Date, the record is updated. This is only allowed when there are no future start dates.

Overbooking Option

Specify if the overbooking of an item is allowed or not.

Availability

Click Availability to view the availability of the non-room item.
In the Add-On Details section, specify this information:
Posting Frequency
Specify the posting frequency for the non room item. Following are the available values:,
- Each Day: The charge for the non-room item is posted everyday.
- Once: The charge for the non-room item is posted only once.
- Floating: You can configure specific package or add-on bundle items with a frequency set to Floating when the exact day of consumption is not known but is required for the purpose of date-driven revenue recognition. The value Floating allows the charge to be carried over for possible consumption from one day of the stay to the next, until the very last day of the stay.
Allow Override of Posting Frequency

Select the check box to override the posting frequency. You can manually modify the posting frequency on the Add-Ons pop-up on the Guest Stay page.

Pricing Control

Specify the pricing control for the non room item. Your options can include: Per Adult, Per Child, Per Person, or Per Room. Only options that are set to active in Global Codes for the Non-Room Item Pricing Control will show in the drop-down menu.

Allow Override of Pricing Control

Select the check box to override the pricing controls.

Allow Override of Unit Price

Select the check to override the unit price of a non room item. For example, the parking fee or room upgrade fee can be any amount including a negotiated amount between user and guest.

Number of Visits

Specify the number of times a guest can use the non-room item.

Start Date

Specify the start date that the non room item can first be used.

End Date

Specify the end date that the non room item can no longer be used after.

Create EAM Work Order

Creates an EAM work order. The work order for the non-room item is assigned to the responsible department and must be completed prior to the guest check-in.
Specify this information in the POS Itemizer Controls section:

Included Itemizers

The itemizer added to the non-room item used for POS posting.
This can be a taxable item.

Excluded Itemizers

The itemizer not include to the non-room item.
This can be a taxable item.
Note: You can either specify the Included Itemizers or the Excluded Itemizers.

Pro-Rate Tax

If this checkbox is selected, the taxes are allocated based on the allowed non-tax itemizers for POS posting.
Click Save Record.