Lease Billing

Use the Lease Billing menu to bill and invoice all leases in Definite or Released, and Completed status that have lease periods with the status of Charges Not Posted or Charges Posted and a lease start date that falls on or between the dates specified. The screen includes the option to bill and invoice the lease charges, bill and invoice incidentals, or both. The Lease Billing Details section includes parameters which allows you to select which lease periods to post lease charges and which to bill for. The list shows a list of attempts of generating invoices.

If an A/R account is over it's credit limit charges are posted. If an A/R account is on credit hold or requires approval it will be skipped in the lease billing process and charges are not posted.

When billing is processed the system:

Post lease charges to the lease account if the lease period status is Charges Not Posted.
Post a direct bill payment for the lease charges.
Post a charge to the A/R account for the lease charges.
Generate an invoice for the lease period charge on the A/R account.

Select Front Desk > Lease > Lease Billing.
In the Lease Billing Details section, specify the parameters you require to process/bill. See additional details about these fields:

Billing Cycle

Optionally, specify a billing cycle to process only lease periods for leases that match that billing cycle.

Lease Category

Optionally, specify a lease category to process only lease periods for leases that match the lease category.

Bill Lease Charges

Select the check box to post lease charges to the lease account and generate the A/R invoices on the A/R account.

Bill Incidental Charges

Select the check box to bill incidental charges on the guest or lease folio separately from the lease charges. The incidental invoice number is then displayed on the Lease Schedule tab of the associated lease.

Print Format

The preferred format for printing invoices.

Output Format

The output format selected to view the output.
On the Lease Billing Details specify this information:

From Date

The date from which the lease billing is processed.

To Date

The date up to which the lease billing is processed.

Batch ID

The ID to view the lease billing details processed for the specified time period.

Sort Batch By

The sorting preferences for the batch.

Sort Invoice By

The sorting preferences for the invoices.
Click Actions, and select Process. When complete a message displays that indicates the number of leases billed.
Click Actions, and select Batch Details. The Invoice/Statement Batch screen with the batch ID selected in the list is displayed.
Click Actions, and select Lease Billing Preview Report. The report preview is displayed.
Click Actions, and select Process Details.