Printing tax invoices

Use the Tax Invoice page to view and print tax invoices.

Note: 
  • Pending invoices are not displayed.
  • The voided Tax Invoices are reprinted with the title ‘Tax Invoice Void’.
  • You cannot print or finalize an invoice if the Package Posting or the Package Structure is incomplete.

To view and print tax invoices:

  1. Select Front Desk > Tax Invoice.
  2. A list of invoices is displayed. All the fields are display only.
    Tax Invoice Details
    Property Code
    The user's default property.
    Hotel Date
    The date as stored in the Infor HMS.
    Property
    The property from which the invoice originated. A given invoice pertains to only one property.
    Invoice
    The invoice number. The system generates a unique and sequential number for each invoice without any gaps in the sequence.
    Type
    The type of invoice that you want to view or print. The invoices can be of types such as Official Invoice, Credit Notice, Deposit, Deposit Refund, and Deposit Forfeit.
    Status
    The status of the invoice. A invoice can be in status such as Final, Pending, Corrected.
    Date
    The date and time the invoice is generated. The date and time is based on the local time of the property.
    Folio
    All Folios that have transactions on the selected invoice.
    Correction Date
    The date and time the correction invoice is generated. The date and time is based on the local time of the property.
    Correction Invoice Id
    Invoice number of the correction Invoice.
    Corrected Invoice Id
    For a correction invoice, this is the invoice ID of the corrected invoice.
    Pay By Date
    The date by which the payment for an invoice must be completed. The date is displayed only If the invoice has a balance amount. Pay by date is calculated as the hotel date plus the value that is the number of days specified for the Invoice Due Days parameter. The Invoice Due Days parameter is defined for each property.
    Note: If the payment type is Direct Bill, this field is populated with the value as specified on the Property A/R Account. The due date specified for the Tax Invoice and the A/R Account must be the same.
    Pay By Amount

    This is the balance amount for which the payment must be completed. For A/R, this is the sum of all the A/R amounts for which the payment must be completed.

    Pay Type is Direct Bill Transfer.

    Invoice Hotel Date
    The hotel date on which the invoice is generated.
    Print Count
    The number of times an invoice is printed. Each time the invoice is printed, the count in incremented.
    Balance
    The balance amount that is due on the invoice and for which the payment must be completed. Usually, the balance amount is zero, but for A/R and, in some cases, the user may choose to generate an invoice with a non-zero balance. For A/R, the A/R payments are not included in the balance.
    Credits
    The total amount of all payments on the invoice. For A/R, the A/R payments are not included in the credits.
    Charges
    The total amount of all the charges on the invoice.
    Net
    The amount without any taxes.
    VAT
    The amount levied as VAT.
    Gross
    The gross amount calculated by adding net amount and the amount levied as VAT.
    Transfers In
    The total of all the charges that are transferred from other accounts.
    Created By
    The name of the user generating the tax invoice.
    Originally printed by
    The name of the user, who generates the original tax invoice.
    Note: This field is displayed, when only a duplicate of the final tax invoice is printed.
    Account
    Account Tax Id
    The account for which the invoice is generated. When the account is a house account, the property tax id is printed.
    Reference
    The reference is the PMS Confirmation Number for Guests, Confirmation Number for Group Accounts, Organization Number for Organizations, IATA for Booking Agents and Account Number for all other account types. If the account is a House Account, the Hotel Code is used.
    Profile Id
    This is the profile id of the guest on the Guest Stay page. Not applicable for all other account types.
    Account Type
    The Guest account or the Event account.
    Account Name
    The account name is set as following:
    • In case of a group, account name is set to the name of the group.
    • In case of an organization, account name is set to the organization name.
    • In case of a booking agency, account name is set to the booking agency name.
    Account Start Date
    The date on which the account starts to operate. The earliest transaction post date is used if the account start date is not found.
    Account End Date
    The date on which the account ceases to operate. The latest transaction post date is used if the account end date is not found.
    Last Print Date
    The date and time when the invoice is last printed.
    Loyalty Number
    The loyalty number of the guest. The field is populated for guest accounts only.
    Room
    The room number in which the guest stayed for the first night. The field is populated for guest accounts only.
    Settlement Type
    The settlement type on the Guest Stay page. For example, cash, credit card and so on. The field applies only to the guest accounts.
    Rate Code

    In case of a guest account, the first night's rate code is displayed. In case of a group, the group rate code is displayed.

    Non-Room Bundle Code

    In case of a guest account, the field is populated when the guest has a non-room bundle as part of the rate plan for first night of stay at the property. In case of a group, the field is populated if the group rate code has a non-room bundle included in it.

    Adults
    The number of adults who stayed at the property. The field is populated for guest accounts only.
    Children
    The number of children who stayed at the property. The field is populated for guest accounts only.
    Payer
    Payer Type
    The payer can be the guest, an organization, booking agent or A/R.
    Name
    The name of the payer.
    Contact
    The contact address of the payer.
    Payer Reference
    The reference is the PMS Confirmation Number for Guests, Confirmation Number for Group Accounts, Organization Number for Organizations, IATA for Booking Agents and Account Number for all other account types. If the account is a House Account, the Hotel Code is used.
    Tax Id
    The tax ID of the payer.
    Additional Tax Id
    Specify the additional tax ID.
    Address
    The address of the payer.
    Country
    The country in which the payer is located.
    City
    The city in which the payer is located.
    State/Province
    The state or province in which the payer is located.
    Postal Code
    The postal code of the payer's location.
    Hotel Details
    Hotel Name
    The name of the property as defined in the Property Definition page.
    Hotel Tax Id
    The tax ID of the property which is set as part of the install parameters.
    Hotel VAT Id
    The VAT ID of the property which is set as part of the install parameters.
    Hotel Address
    The address of the property.
    Currency
    The property currency. The debits and credits are displayed on the invoice in the currency of the property.
    Invoice transactions and Non-room bundle transactions
    Line Number
    The line number of the transaction as displayed in the Folio/Account.
    From Account
    The account from which the charge is transferred to another account. A corresponding transfer is posted in the To Account.
    Folio
    Folio of the charge
    Post Date
    The date when the transaction is posted.
    Original Post Date
    The original posting date of the transaction in case a charge is billed again.
    Transaction Code
    The transaction code used to post the charges.
    Transaction Description
    The transaction code description. You can modify the charge description. The charge description is retrieved from the folio line.
    Is Charge
    The check box is selected to indicate that the amount is marked as a charge that the guest must pay.
    Quantity
    The quantity that is used by the guest.
    Unit Price
    The price of each unit of the quantity that is used by the guest.
    Gross Amount
    The amount including taxes that the guest must pay.
    Net Amount
    The net amount excluding taxes.
    Tax Group
    The tax group used for the charge.
    Is VAT Zero
    The check box is selected to indicate that the guest is tax exempt.
    Taxes
    Line Number
    Line number on the account or folio
    Post Date
    The date on which the taxes are posted.
    Transaction Code
    The transaction code used to post the tax.
    Transaction Description
    The transaction code description. You can modify the description.
    Tax Amount
    The amount that is levied as tax.
    Tax Summary Box

    This section displays the various amounts related to the invoice:

    City Tax Amount
    The amount that is levied as City Tax and charged in addition to the room rate.
    e-Invoice Status
    The status of the e-invoicing. The possible values are:
    • Pending
    • Sent
    • Successful
    e-Invoice Error Code
    The code that describes the error associated with an invoice.
    e-Invoice Message
    The message received from the invoicing interface.
    e-Invoice Transaction ID
    A unique ID associated with the transaction.
    VAT Amount
    The amount that is levied as VAT and charged in addition to the room rate.
    • For Czech Republic, the generated advance deposit tax invoice includes FIK (Authorization code), BKP (Protection code) and PKP (Signature Code) fields only when:
      • The property parameter CZREPFS is selected.
      • The Pay Type is set to a value other than Direct Bill Transfer and Payment Transfer
    • For Italy, to print FatturaPA (e-invoice) the value of the property parameter EINVOICINGPLATFORM must be set to Sdl.
      Note: 
      • The Resend e-invoice option on the Action menu is enabled only for invoice lines with the status Failed or Sdl-Rejected.
      • The Resend Online Invoice option on the Action menu is enabled, only if, the Online Status is blank and the property parameter ESONINV is True for the selected invoice lines.
    • For Spain, FatturaE e-invoicing is applicable.
    • For Fiji, a tax invoice line with Pending, Final and Credit Notice status can be finalized, and a fiscal receipt generated using the Fiji interface, only when the property parameter FISCAL is set to FJ. You can print the tax invoices from the Tax Invoice tab and Check-out screen.